Procurement and Supply Chain Assistant

Industry: Technology and the IoT

Position: Procurement and Supply Chain Assistant

Type: Full-time position

Location: Windhoek, Namibia

A global company strongly focused on engineering & technology, powered by a diverse & uniquely gifted workforce at an agile technology company, engineering clever computing solutions is pursuing the best people to propel our innovative vision of embedded computing and IoT.

We provide effective & robust embedded computing solutions and strive for the best development experience in the industry with a focus on intelligent hardware design, innovative software solutions & free comprehensive support. Our relationship with our customers ensures that we all succeed and it allows us to participate in the realization of incredible new products. Our products are directly sold to more than 3'000 industrial customers in over 70 different countries worldwide.

Roles & Responsibilities

As Procurement / Supply Chain Assistant, you support operational supply chain activities across procurement, planning, and logistics to strengthen our global Supply Chain organization by taking ownership of operational tasks across procurement, planning, and logistics. This role focuses on creating, tracking, and following up on purchase orders based on inputs from Strategic and Tactical Procurement, and related product receipt and invoicing topics.

You work closely with teams in Switzerland and other locations, as well as external partners and service providers globally.

This position is an ideal entry-level position to enable a career in procurement, planning, or logistics.

Main responsibility: Procurement and planning operations

• Create, release, and maintain purchase orders (POs) for raw materials and finished goods based on inputs from Strategic and Tactical Procurement and defined planning parameters.

• Execute standard planning topics for selected raw materials and finished goods

• Monitor open POs and delivery schedules; follow up with suppliers to confirm quantities, prices, and delivery dates and update the ERP system.

• Track deviations in confirmations (delays, quantity/price issues) and escalate to Tactical / Strategic Procurement as needed.

• Create and maintain ERP master data (vendors, raw materials, finished goods, purchase prices, lead times, minimum order quantities, etc.)

• Handle consignment invoicing

• Check supplier invoices against POs and goods receipts (price, quantity, terms), clarify discrepancies with suppliers and internal stakeholders, and support Accounting in resolving mismatches and credit/debit notes.

Support as deputy in warehouse and inventory management

• Prepare and support cycle count activities and book corrections.

• Prepare and track internal stock transfers between warehouses in coordination with Customer Service.

• Support processing of order returns

• Coordinate and mitigate issues with the external 3PL warehouse

Support as deputy in logistics

• Support inbound logistics by tracking incoming shipments, checking shipping documents vs. PO data, and ensuring correct goods receipt postings in the ERP system.

• Support outbound logistics by maintaining shipping instructions, coordinating standard shipments with couriers / 3PLs, and ensuring accurate shipment and tracking data in the system.

• Coordinate and mitigate issues in logistics with the 3PL provider and couriers.

• Handle serial number and other tracking information

• Support the preparation of standard customs and trade compliance documentation (e.g. HS codes, country of origin) and help resolve customs issues

General tasks and continuous improvements

Ensure high data quality in ERP and other systems. Create and document standard operating procedures. Identify and propose improvements to simplify and standardize processes, reduce manual work, and improve lead times, reliability, and data quality.

Skills

• Commercial or technical degree/qualification in supply chain management, logistics, business administration, or a related field.

• 2+ years of experience in supply chain, procurement, logistics, or a comparable operations / Assistant role (ideally in an international environment).

• Practical experience working with ERP systems, ideally Microsoft Dynamics 365 Finance & Operations (D365 F&O), for purchasing, inventory, and logistics processes.

• Experience with creating and managing orders in ERP.

• Strong skills in Excel; experience with data analysis or reporting tools (e.g. Power BI) is a plus.

• Solid understanding of basic supply chain concepts: POs, lead times, safety stock, stock transfers, inbound/outbound flows.

• Experience with standard logistics and invoicing processes (goods receipt)

• High attention to detail and accuracy

• Structured, reliable, and proactive way of working, able to follow defined processes while identifying improvements.

• Strong communication skills and a collaborative mindset to work closely with Procurement, Logistics, Customer Service, and Accounting, and external partners.

• Fluent in English (spoken and written); German is a big plus.

ELITE ENCOURAGES YOU TO APPLY BY SUBMITTING YOUR DETAILED CV ON THIS CAREER PAGE. (Supporting documents are NOT to be submitted at this stage).

Contact Janine for more details 083 7234155

Closing Date: 22nd October 2026

Only shortlisted candidates will be contacted.