Administration and Intake Officer

Your Role as Administration and Intake Officer

In this role you will support the efficient delivery of The Way Back Support Service and Suicide Prevention Services by managing referrals, conducting intake screenings, and coordinating key administrative functions. Working closely with service managers, this role helps ensure a high-quality, responsive service for individuals, families, and friends accessing support.

A typical day-to-day could involve:

• Processing referrals, conduct intake screenings, and coordinate follow-up contact for individuals accessing services.
• Maintaining compliance with organisational, funding, and accreditation requirements across suicide prevention programs.
• Managing program documentation, including registrations, insurances, service agreements, and staff credentials.
• Providing high-quality administrative and reception support, including phone enquiries, records management, and office coordination.
• Preparing invoices, reconcile corporate credit cards, and support accurate financial administration processes.
• Coordinating staff onboarding, induction, training records, and recruitment administration activities.
• Organising meetings and events, including agenda preparation, minute-taking, and stakeholder coordination.
• Overseeing operational support functions such as fleet management, WHS requirements, IT coordination, maintenance scheduling, and office supplies.

PLEASE NOTE: This is a fixed term position until 30/06/2027.

What We Offer

• Make Your Pay Go Further with Salary Packaging: Take advantage of up to $18,550 in salary packaging benefits to help maximise your income.
• Thrive in a Supportive Culture: Be part of a team that values connection, collaboration, and supporting one another to do meaningful work.
• Enjoy Great Everyday Perks: Access discounts on health insurance, gym memberships, entertainment, and much more.
• Grow With Us: Whether you're looking to deepen your expertise or take the next step in your career, we'll support your professional development journey.

What We’re Looking For

• Relevant qualification in Business Administration, Practice Management, Community Services or a related field, and/or experience in a similar administration role within the mental health or community services sector.
• Strong administrative and systems experience, including proficiency with Microsoft 365 and the ability to manage multiple databases and technology platforms.
• Excellent communication and interpersonal skills, with the ability to build positive relationships and provide professional support to clients, clinicians, staff, and stakeholders.
• Exceptional organisational, problem-solving, and time management skills, with experience supporting people experiencing distress and managing competing priorities to meet deadlines.

Essential Requirements

• Proof of COVID-19 vaccination status (or as required by legislation and WMQ policy)
• Relevant probity checks required by legislation and WMQ Limited policy.
• Current Driver’s Licence and willingness to travel for work

Apply Now!

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