SECRETARY, CFVO OFFICE

Job Descriptions :

• Provide comprehensive secretarial and administrative support to senior management, including both corporate and personal matters.
• Serve as the key liaison and resource person for the department.
• Manage calendars, appointments, meetings, and travel arrangements, including flight and hotel bookings.
• Screen calls, manage correspondence, and handle confidential documents and information with discretion.
• Prepare and coordinate meeting materials, minutes of meetings, reports, presentations, and memoranda.
• Maintain an efficient filing and document management system to ensure proper safekeeping and retrieval of records.
• Monitor and follow up on action items, reports, and departmental deliverables.
• Perform general administrative functions and support day-to-day office operations.
• Conduct basic research, data analysis, and report preparation as required.
• Provide support on official and personal administrative matters, including banking transactions, petty cash, bill payments, insurance matters, and other related tasks.
• Liaise and coordinate with internal and external stakeholders professionally and effectively.
• Uphold strict confidentiality and maintain professional conduct in all interactions.

Job Requirements :

• Bachelor's Degree in Business Administration, Secretarial Studies, Management, or other related disciplines.
• Minimum two (2) years of experience as a Secretary, Executive Assistant, or Personal Assistant supporting senior management.
• Excellent command of both English and Bahasa Malaysia, with strong verbal and written communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, multitasking, and time management skills.
• Able to work independently with minimal supervision and maintain a high level of accuracy.
• Proactive, resourceful, and able to identify and escalate urgent matters appropriately.
• Possess a high level of integrity and ability to handle confidential information.