Human Resources Coordinator

THIS POSITION IS OPEN UNTIL FILLED.

The City of Auburn Human Resources & Risk Management Department is looking for a Human Resources Coordinator to join our team! We are specifically looking for candidates with a broad foundation in human resources and an interest in risk management. This position supports a wide variety of HR and risk management functions, coordinates key processes, serves as an initial point of contact for employees and departments, and works closely with the HR team to keep work moving. 

This position will work closely with the Human Resources Analysts and Human Resources Manager. Work will naturally flow to and from the HR Coordinator via established processes, or when escalation is needed, to an HR Analyst or the management team.

Please note: This position is required to work in office, Monday - Friday, until 5pm. A final schedule will be discussed prior to an appointment date.

TENTATIVE TIMELINE
We anticipate sending out Spark Hire one-way video interview invitations no later than the week of July 27th, with formal interviews scheduled for mid-August, and a tentative start date in September. This is subject to change at any time.

IN THIS ROLE, YOU WILL:

• Lead full-cycle recruitments for positions across the organization, from temporary and part-time roles to full-time positions. You will prepare job announcements, screen applications, coordinate interviews, conduct background checks, and ensure hiring processes comply with City policies and applicable laws.
• Coordinate new employee onboarding by preparing employment documentation, ensuring required compliance training is completed, facilitating orientation activities, and partnering with departments to create a positive and organized onboarding experience.
• Coordinate and deliver employee training programs on a routine human resources, workplace, and safety topics. Responsibilities include scheduling training sessions, preparing training materials, facilitating employee orientation and other required training, maintaining online learning content and training records, tracking completion requirements, and ensuring compliance with applicable laws, regulations, and City policies.
• Support the City's safety programs by coordinating required training, maintaining safety records, assisting with safety initiatives, following up on action items, and partnering with departments to promote a safe workplace.
• Coordinate administrative activities associated with regulatory compliance programs, including the Hearing Conservation Program and the CDL/DOT Drug and Alcohol Testing Program. Responsibilities include scheduling required testing and training, maintaining records, tracking compliance deadlines, and supporting program administration.
• Serve as a staff liaison for the Central Safety Committee, coordinating meetings, agendas, documentation, follow-up activities, and committee initiatives. 
• Assist with insurance (liability/property) and risk management activities, including coordinating third-party liability and first-party property claims, assisting with annual insurance questionnaires, maintaining insured property schedules, and serving as a liaison with the Washington Cities Insurance Authority (WCIA).
• Support organizational performance management by administering the City's annual performance evaluation process, maintaining evaluation workflows within NEOGOV, providing procedural guidance to supervisors, and monitoring timely completion.
• Maintain proficiency in the City's human resources technology platforms that support the employee lifecycle. Responsibilities include assisting users, maintaining system records, troubleshooting routine issues, coordinating system processes, and supporting implementation of new features. Systems include NEOGOV (Insight, Attract, Onboard, Learn, Perform, eForms), PowerDMS, Tyler Enterprise ERP, Spark Hire, SkillSurvey, Alliance2020, VelocityEHS, and other evolving HR technologies.
• Provide exceptional customer service by serving as the initial point of contact for a variety of human resources and risk management inquiries, independently resolving routine issues and coordinating or escalating more complex matters to Human Resources Analysts or management as appropriate.
• Assist with employee relations and leave administration by responding to routine questions, coordinating documentation, tracking deadlines, preparing correspondence, and escalating complex issues to Human Resources Analysts or management.

 This is not meant to be an all-inclusive list. To see the full job description, please click here.

WE ARE LOOKING FOR CANDIDATES WHO HAVE:

• A Bachelor's degree in Human Resources/Business Administration, or closely related field, AND
• Two (2) years of progressively responsible experience in human resources, risk management, recruitment, benefits administration, safety, or closely related field.

OR

• A combination of education, experience, and training that indicates the ability to successfully perform the essential functions of this position.

WE WOULD LOVE IT IF YOU:

• Have experience using NEOGOV, especially if you are a current or previous system administrator
• Have experience using Tyler Enterprise ERP
• Have experience using the FMCSA Clearinghouse and/or working with AWC's Drug & Alcohol Consortium

WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary 
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year + 40 hours of additional leave (pro-rated upon hire)
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year (pro-rated upon hire)
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

COMMITMENT TO INCLUSION
Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer.  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


READY TO APPLY?
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact Human Resources.

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all.  In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications.  For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.

Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.

Please note that if you are selected to move forward after an interview, a thorough background check, including fingerprinting and reference checks, will be completed. This position is subject to the Washington Fair Chance Act (RCW 49.94). If a criminal history is identified through the background investigation, it will be individually assessed on a case-by-case basis in accordance with applicable the law before any employment decision is made.

NOTE: This position will be required to be fingerprinted and complete the CJIS (Criminal Justice Information Services) Security Certification Test to be allowed to view sensitive information and have unescorted access while at the Police Department (per Washington State Patrol ACCESS unit). 

COMMUNICATION FROM THE CITY OF AUBURN
We primarily communicate via e-mail during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.