Real Property Supervisor

Plan, oversee, coordinate and negotiate the acquisition, rental, lease or disposal of real property, rights-of-way, easements, or other property rights; coordinate acquisition process with property owners, tenants, legal representatives, upper level administration and outside agencies; request, coordinate and review appraisals of real property and structures to establish fair market value; order and evaluate title reports, deeds and plans to determine legal rights of ownership and institute procedures to clear titles; negotiate and prepare contracts, agreements, and other documents for real property transactions; and perform a variety of administrative, professional and technical task in support of assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.         
 

ESSENTIAL FUNCTIONS:  Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Plan, oversee, coordinate and negotiate the purchase of real property for the City of Albuquerque requested by City Council and City departments, to include rental, lease or disposal of real property, rights-of-way, easements, or other property rights; request and review City Council budget appropriation for acquisitions.
2. Evaluate and determine which properties should be presented to City Council for surplus determination; ensure compliance of City ordinances, State and Federal laws and regulations for surplus sales.
3. Initiate, prepare, review and negotiate offers for acquisitions to include letter of offers and contingencies; consult with the Legal Department as needed; prepare contracts, agreements, and other documents for real property transactions.
4. Research and respond to property issues and questions from the general public, City Council, City Departments, outside agencies and Real Property Staff; provide requested documents; and evaluate, communicate and resolve issues as needed.
5. Coordinate the acquisition process with property owners, tenants, legal representatives, upper level administration and outside agencies; consult with engineers, attorneys, surveyors, and developers regarding status of projects.
6. Represent the City in exercising its Right of Eminent Domain; prepare data for condemnation actions; inform and counsel property owners, representatives and attorneys regarding condemnation laws, relocation benefits, the acquisition process and questions regarding the appraised value; prepare applicable documents, reports and correspondence; coordinate with the Legal Department in condemnation of properties and settlement negotiations.
7. Order and evaluate title reports, deeds, and plans to determine legal rights of ownership and institute procedures to clear titles; coordinate with property owners and title companies to resolve any title issues  prior to closing to ensure the City is receiving marketable title to property.
8. Inspect and evaluate various properties for potential acquisition for City projects; request, coordinate and review appraisals, surveys and environmental reports to establish feasibility of purchase and fair market value; resolve survey, encroachment or easement issues; consult with the Legal Department and applicable parties regarding issues.
9. Supervise and participate in the closing of City purchased properties in coordination with the Legal Department; review, evaluate and sign off on closing documents; inform title company of closing process; ensure funds are delivered to the title company and closing documents are filed with the City Clerk.
10. Participate in the development of policies and procedures for the Real Property Division
11. Input, update, and track Real Property agreements in database; manage and monitor terms and conditions; verify billing and payments are current and accurate; investigate, resolve and reconcile contract payment issues for contractor, title companies and other departments.
12. Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies.
13. Participate on a variety of boards and committees; prepare and present reports regarding Real Property acquisitions; may present and justify recommendations to management, upper level administration and various committees.
14. Participate in preparation and administration of assigned budget; submit budget recommendations; monitor expenditures.

SUPPLEMENTAL FUNCTIONS:

1. Represent the Real Property Division at staff and City Council meetings as requested by the Real Property Division Manager.
2. Research and respond to 311 calls regarding City property questions and issues; coordinate repairs and maintenance; resolve issues; route calls as needed.
3. Perform related duties and responsibilities as required.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. 

Bachelor's degree in marketing, business administration, or real estate; and 

Five (5) years of commercial real estate broker experience; and

To include two (2) years of supervisory experience.

Government Real Property acquisition experience preferred.

ADDITIONAL REQUIREMENTS: 

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Possession of a New Mexico Real Estate License, Associate Broker or Qualified Broker.

 

Environmental:
Office and field environment; may travel from site to site; exposure to computer screens, inclement weather conditions.

Physical:
Essential and supplemental functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods; light lifting and carrying.