Administrative Specialist

This position is pending final approval.

Under general supervision, provides administrative and staff support to various County departments; independently completes on-going and special projects; makes studies of methods, procedures and administrative problems and recommends improvements or solutions; and performs other work as assigned.

DISTINGUISHING CHARACTERISTICS:

An Administrative Specialist works under the direction of an Elected or Appointed Official and is expected to provide a comprehensive range of administrative support services.

Administrative Specialist is distinguished from the Public Service series in that the former is assigned on-going projects to independently complete, works under less established guidelines, and may be expected to act in the absence of the Elected or Appointed Official. The position is in the Specialist category due to its participatory responsibility in the mission of the Department to which it is assigned. It is the leadership role entrusted to the position in addition to knowledge and skills acquired which places it in the Administrative category rather than the Technical category.The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below. Marginal duties (shown in italics) are those which are least likely to be essential functions for any single position in this class.

1. Coordinates administrative activities within a department; assists in the development and implementation of administrative policies, and procedures through research and analysis; makes recommendation on procedures, forms, work flow, and equipment use.
2. Compiles and assembles information from files, records and regulations in response to inquiries for general or specific technical information; types a variety of material including graphs, charts, reports, resolutions, forms, and legal documents; composes correspondence.
3. Collects data and makes analyses of work programs and cost estimates in connection with the department budget; assists in the preparation of the budget.
4. Develops and coordinates data processing reports and applications; acts as systems administrator; designs forms and procedures.
5. Prepares, drafts, and types correspondence, transcripts, forms, agendas, reports, resolutions, bids and other documents.
6. Assists the public and other departments or agencies, in person and by phone, by answering inquiries related to department records, services and programs; explains rules, policies and procedures; explains proper use and completion of forms and documents.
7. Schedule meetings; prepares and posts agendas; notifies affected parties; compiles, copies and distributes meeting information.
8. Maintains employee personnel records and files; enters personnel actions into computer and manual records; adjusts records to reflect changes in salary, job class, leave accrual, and other changes in employment status.
9. Coordinates the recruitment and selection of applicants for County employment within the Department.

Knowledge and Ability:

Knowledge of administrative techniques used in budgeting, accounting, and office management; data collection and report writing; office methods and procedures; computer systems applications.

Ability to understand, interpret and apply rules, regulations and ordinances; gather and analyze a variety of data and prepare appropriate reports; communicate orally and in writing; independently carry out an assortment of special and on-going projects; facilitate and coordinate the work of others.

Experience and Training:

Any combination of training, education and experience that would provide the required knowledge and abilities. A typical way to gain the required knowledge and ability is:

Completion of two (2) years of college which include course work in public or business administration, management, accounting, economics, English, and related fields plus one (1) year of experience related to general administration, accounting, or budgetary analysis which included research, analysis and the preparation of written reports or the administration of on-going or special projects.

Humboldt County is an Equal Employment Opportunity provider in the services it offers.