Office Manager

The City of Mason City is accepting applications for a full-time Office Manager for the Charles H. MacNider Art Museum. This position will assist the Museum Director with financial recordkeeping, budgeting, office administration, staffing, and special projects, helping keep the museum’s daily operations running smoothly. Some background in bookkeeping or accounting, along with familiarity with QuickBooks, would be helpful in this role. 

Hours: 8:00am - 4:30pm, Monday - Friday, with one Saturday shift per month and one Thursday evening shift per month as part of a rotation with other staff. 

Key Responsibilities

• Maintain ledger of accounts, prepare monthly statements, and reconcile with city reports.
• Monitor available funds, track investments, and allocate interest.
• Transcribe and prepare agendas, minutes, and other materials for the Board of Trustees.
• Check and balance daily cash boxes; process museum deposits.
• Process bills, mail payments, and submit department time records to payroll.
• Maintain data for artists in competitive shows and calculate quarterly compensation.
• Type, file, and mail correspondence, reports, applications, contracts, and memos; respond to general correspondence.
• Assist with preparation of reports for annual report, personnel matters, finance, and other administrative tasks.
• Inventory and order office and printed supplies.
• Assist at reception, including opening and closing the museum as needed.
• Operate and maintain office and studio equipment; assist staff with 3D Circuit equipment.
• Supervise and train volunteers or clerical staff as needed.

MINIMUM QUALIFICATIONS

• High school diploma or GED.

• Associate’s Degree or 60 college credit hours in business, accounting, or related field.

• Two years of experience in a relevant field.

• Experience with QuickBooks.

• Equivalent combination of education and experience.

• Proficiency in Microsoft Word, Excel, and Access.