Executive Assistant II

Job Title

Executive Assistant II

Agency

Texas A&M University System Offices

Department

Texas A&M Innovation

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$4.180.17 - $5,833.33 per month commensurate with experience.

Job Description Summary:

The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:
- Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
- Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management.
- Formulate, Interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties.
- Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
- Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
- Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
- Analyzes requirements for projects or initiatives.

Education and Experience:
- Bachelor’s degree in applicable field or equivalent combination of education and experience.
- Four years of related experience.

Knowledge, Skills and Abilities:
- Knowledge of word processing, spreadsheet, and presentation applications.
- Interpersonal and communication skills.

- Planning and organizational skills.

- Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.