Office Manager / Executive Assistant

Metriport is an open-source data intelligence platform that helps healthcare organizations access and exchange patient data in real-time. We integrate with all major US healthcare IT systems and tap into comprehensive medical data for 300+ million individuals.

We’ve found product-market fit with multi-million ARR, 100+ customers (including Amazon One Medical, Strive Health, Circle Medical, and Brightside Health), backing from top VCs, and years of runway. We’re ready to scale. We’re a tight-knit, high-performing team of mostly former founders (including two YC alumni). We’re engineering-heavy, operate with minimal bureaucracy and high autonomy, and hire based on competence, not prestige. We push hard—founders work six days a week from our SF office—but give everyone freedom to craft their schedule. We measure output and we’re committed to sustainable intensity.

The Role

We’re looking for a part-time Office Manager / Executive Assistant to keep our SF office running and support our leadership team. This is a high-ownership, high-visibility role with direct impact on how we operate day-to-day. You’ll be in our SF office Monday through Friday, working mornings (approximately 4–5 hours/day).

You’ll split your time roughly equally between office operations and executive support with cross-functional opportunities. If you’re energized by building systems from scratch, thrive when no two days look the same, and want a path into People / HR as the company scales—this role was built for you. There’s a clear path to a full-time position for the right person.

What You’ll Do

Office Management

• Own the SF office experience end-to-end: supplies, snacks, equipment, vendors, and facilities
• Lead office build-out initiatives as we grow: coordinate with contractors, landlord, and vendors
• Plan and execute internal events (team offsites, all-hands, celebrations, customer visits)
• Manage vendor relationships and negotiate contracts for office services
• Maintain operational docs and processes in Notion; coordinate team communication in Slack and Linear
• Support onboarding logistics for new hires and assist with People / HR projects over time

Executive Support

• Manage complex calendars for both leaders: scheduling internal meetings, external calls, and personal appointments across time zones
• Coordinate domestic travel: flights, hotels, ground transport, and itineraries
• Track follow-ups, action items, and commitments so nothing falls through the cracks
• Draft and send communications on behalf of leadership as needed
• Assist with ad hoc research, vendor outreach, and special projects

Requirements

• Experience: 1–2+ years as an Office Manager, Executive Assistant, or similar role at an early-stage startup
• Presence: Based in San Francisco; available in-office 5 days per week (Monday-Friday mornings)
• Startup DNA: You’re comfortable with ambiguity, can prioritize across competing demands without hand-holding, and enjoy building things from scratch
• Organized by default: You maintain clean systems for calendars, tasks, and follow-ups without being reminded
• Strong communicator: Clear and professional in writing and in-person; comfortable interfacing directly with founders and external partners
• Proactive: You identify problems before they surface and propose solutions, not just questions
• Tool-savvy: Proficient with Notion, Slack, and Google Workspace; bonus if you’ve used Linear

Preferred: Interest in growing into a People/HR Operations role as Metriport scales