Technical Services Assistant

Description

JOB PURPOSE

To assist the Mark T. Coppenger Library staff with duties related to technical services, supplies, physical service, financial processing, and recordkeeping.

ESSENTIAL FUNCTIONS

Technical Services

• Check in and maintain physical journal collection. 
• Coordinate with Assistant Director of Library Services regarding digital journal subscriptions and access.
• Select and purchase physical books, eBooks, and journals based on criteria determined by professional librarian staff.
• Maintain the library’s collection development policy.
• Process new acquisitions and maintain local catalog. 
• Coordinate with the Assistant Director regarding digital holdings.
• Perform inventory (missing books, lost books, etc.) on the library collection.
• Perform deselection/culling of the library collection based on predetermined criteria.

Supplies / Physical Services

• Submit facilities work orders to Campus Operations as needed.
• Maintain adequate stock of library operating supplies, including supplies for coffee sales.
• Order / purchase library operating supplies.
• Maintain room reservation calendar for library study room and conference rooms.
• Maintain library doctoral carrel assignments and monitor carrels according to library policies.
• Process and sort library mail/parcels.

Financial Processing / Recordkeeping

• Receive, code, and process library invoices.
• Maintain internal accounting by entering library transactions into the library’s Excel spreadsheet.
• Maintain Excel spreadsheet of library postage costs for student accounts.
• Process and submit library credit card purchasing reports.
• Organize library files and storage.

Other Responsibilities

• Send correspondence to other campus personnel as needed.
• Perform other general office duties as needed.
• Cooperate as a team member with the library staff in performing any duty essential to the achievement of efficient library operations, such as communication, troubleshooting, and decision making.
• Assist at the circulation desk as needed.
• Take part in staff meetings as arranged by the Dean of Library Services. 

BENEFIT PACKAGE

Full-Time employees are offered a comprehensive benefit package including:

• Medical
• Dental
• Vision
• Telehealth
• Health Savings Account
• Flexible Spending Accounts for Medical and Dependent Care
• Employer Paid Life & AD/D for the employee as well as dependents.
• Voluntary Life & AD/D
• Employer Paid Long Term Disability
• Voluntary Short-Term Disability
• Voluntary Supplemental Benefits
• 403(b) Retirement
• Paid Sick Leave and PTO
• MBTS / Spurgeon College Tuition Reimbursement for employee and dependents
• Access to on campus cafeteria and coffee shop
• Access to on campus gymnasium, exercise facilities, etc. 

WORKING CONDITIONS

• Monday through Friday, 8 am to 4:30 pm

Requirements

QUALIFICATIONS / REQUIREMENTS

Include, but not limited to:

• Christian with high integrity, actively pursuing a relationship with God.
• Bachelor’s Degree or equivalent, preferred.
• Previous library experience, preferred.
• Knowledge of the methods, policies, and procedures of a library as they pertain to the position.
• Able to learn and utilize new skills and information to improve job performance and efficiency. 
• Working knowledge of Microsoft 365 Office Suite including Word, Excel, PowerPoint, Access, and Outlook
• Able to use library software necessary for online catalog searches, interlibrary loans, and circulation, training will be provided.
• Must possess own reliable transportation for travel between Midwestern campus buildings and offsite library storage facilities.
• Strong communication skills, both written and verbal. Including knowledge of proper English usage, punctuation, spelling, and grammar
• Able to compose business correspondence as requested.
• Able to show courtesy and wisdom in dealing with sensitive issues and in contacts with all library patrons (students, staff, faculty, trustees, and campus visitors).
• Positive attitude with a desire and willingness to learn.
• Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department.
• Strong attention to detail
• Must be able to pass background screening, including driving record.
• Eligible to work in the United States 

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at desk or computer station.
• Occasionally required to stand, walk, and reach with hands and arms.
• Able lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.