CBHHS Dean's Staff - Administrative Analyst

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Closing Date:

Type of Position:

ClericalNo

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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Department:

CBHHS Associate Dean

Summary of Job Duties:

The CBHHS Dean's Staff - Administrative Analyst is responsible for office management and clerical support for the Dean and Associate Deans in the College of Business, Health, and Human Services. This position is governed by state and federal laws and agency policy.

Qualifications:

Required Education and/or Experience:

• Associate Degree required with one (1) year of experience in Higher Education or experience in a specialized or a related field applicable to work performed. Other job-related education and/or experience may be substituted for all or part of these basic requirements.

  

Preferred Education and/or Experience: 

• Bachelor Degree;
• Customer Service Experience;
• Office Management Experience.

Job Duties

• Serve as the primary point of contact for the Dean's office, managing front desk reception, screening calls, greeting visitors, handling inquiries, and maintaining the college contact list;
• Act as liaison between the Dean's office, students, faculty, staff, and external constituencies, addressing day-to-day issues and directing individuals to the appropriate person as needed;
• Provide comprehensive administrative support to the Dean and Associate Deans, including scheduling appointments, coordinating meetings with school directors, program coordinators, and faculty, and managing travel arrangements;
• Organize and facilitate meetings and special events, including scheduling, venue coordination, agenda preparation, minute-taking, and post-meeting follow-up actions;
• Prepare and assist in producing a variety of documents and materials, including letters, reports, newsletters, outreach materials, curricula, catalogs, and bulletins, and assist in updating the college website;
• Maintain accurate records and databases by gathering, entering, and updating data; ensure timely processing of documents and procedural forms; and manage office supply inventory and mail pickup and delivery;
• Build and maintain relationships with external vendors and suppliers to ensure timely, quality service; manage all facilities and maintenance requests; and collaborate with the Institutional Assistant and Finance Director to support school directors as needed;
• Collaborate with administrative staff across the college to plan events, train new staff, relay information, communicate with university departments on relevant projects, and consistently meet deadlines;
• Maintain strict confidentiality, pursue professional growth through educational programs and workshops, and perform other duties as assigned;
• Other duties as assigned.

Knowledge, Abilities, and Skills:

• Excellent written and oral communication skills, presentation and organization skills, and a customer service orientation;
• Strong customer service abilities;
• Ability to work in a team environment;
• Strong computer skills;
• Ability to manipulate data in a spreadsheet.

Additional Information:

Commensurate with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Tusty ten Bensel, Associate Dean, [email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Kneeling, Reaching, Walking

Benefits Eligible:

Yes