Liberty Region Centralized Admin

Essential Duties: 

1.Communication with Area and Regional Office 

• Review job hours, job description and expectations with Area Office & Regional Office

• Meet with Area Director regularly to discuss upcoming events and tasks associated 

• Review with Area Director area structure, including: 

• Ministries 

• Associated volunteers 

• Meeting times and locations 

• Discuss the yearly communication plan for donors for your area 

• Know the difference between YL Fiscal Year, Calendar Year and Mission Year 

2. Written and verbal communication as directed by Area Directors and based on specific area: 

• Respond to calls, voicemail, e-mail and phone calls in a timely and professional manner 

• Partner with area staff in creating content and graphics for donor and other mailing support including:  

• Promotional resources 

• Newsletters (EMMA, Canva, etc.) 

• Social Media  

• Banquet materials 

• Maintain area M-Site  

3. Support area communication with area staff, area committee, volunteer team leaders and leaders  

4. Track donations in YL Connect using financial reports 

5. Utilizing YL Connect Volunteers and Staff-Volunteer Roster ensure all volunteers have completed any required screenings.  

6. Maintain contact information within YL Connect including the following: 

• Update area donor information on a regular basis 

• Enter club card information into YL Connect with correct household, graduation year and ministry affiliations. 

• Update parent relationships in YL Connect 

• Maintain newsletter recipient database 

• Create and maintain banquet invitation list 

• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners 

• Send newsletters 

• Under the direction of the area staff help manage Core Ministry Counts in YL Connect 

7. Volunteer Leader Management 

• Add volunteers to YL Connect Volunteers 

• Renew volunteers when appropriate at expiration date 

• Create and manage distribution list 

8. Event Administration 

• Camping 

• Update Area Ministry Site with camp details/registration 

• Communicate camp trip details to parents through email and/or Emma newsletters 

• Track participation, payments, health forms and how much each camper has earned in fundraisers in YL Connect 

• Communicate with parents about camp sign-ups, itineraries and health forms 

• Confirm transportation; confirm departure/camp departure with bus company 

• Order camp flyers or postcards for summer camp 

• Order camp t-shirts and other resources 

• Support nationally required leader training compliance  

• Manage camp registrations 

• Help facilitate school season weekend if applicable to your area(s) 

• Assist in deciding on camp cost for trips using Budget Tools 

• Local fundraising/events (Examples: Banquet/Golf Marathon/Auction/Other) 

• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards 

• Track guest list, table sponsors, RSVP list and donations received from banquet 

• Manage invitations 

• Send follow up communications and thank you notes to banquet donors and sponsors 

• Communicate with sponsor 

9. Contribute to Administration Collaboration 

• Share best practices among peers for all aspects listed above 

Education: 

• Highschool Degree required.

• Associate degree preferred 

• Ongoing education encouraged 

Experience Required for the Job: 

• Previous administrative assistant experience preferred 

• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint) 

• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions 

• Good grammar skills and strong written and verbal communication skills 

• Ability to maintain confidentiality 

• Basic accounting skills 

• Detail oriented multi-tasking ability 

• Proven relational skills with both kids and adults 

• Initiative with developing processes/systems around events – data organization and maintenance 

• Great customer service skills