Supplemental Capital Construction Project Coordinator

The City of Redmond is a thriving, culturally diverse community and is home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The City’s Capital Construction Division is seeking support for Capital Investment Projects (CIP) from design through construction and closeout. This role involves regular interaction with contractors and City staff throughout all project phases. Responsibilities include contractor verification, updating project webpages, preparing and routing contracts, collecting and entering data, ensuring contractor compliance with City requirements and standards, maintaining records, and providing general support to project team members.

We are seeking a self-starter, ideally with experience in construction or the architecture/engineering fields. Public-sector experience is a plus. The successful candidate will be able to learn new tasks quickly through training and written instructions. 

LOCATION: Redmond City Hall; This position will be in-person

HOURS: Monday-Thursday, workday start and end times are negotiable within the 7:00-5:00 time frame, with around 7 working hours each day. This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year.

NOTE: The anticipated duration of this position will be 7-9 months. 

• Support Capital Project Managers with project tracking and/or documentation
• Update project pages on the city’s web site
• Prepare and route contracts and agreements
• Assist with advertising projects for bids
• Use Outlook, Excel, Word, SharePoint, and project management software
• Fulfill public records requests
• Proofread correspondence and other documents
• Route documents for signature via DocuSign
• Build partnerships and work collaboratively with internal and external resources to establish and maintain relationships 
• Monitor, track and maintain project data
• Assist with special projects as needed
• Other duties as assigned

Knowledge, Skills and Abilities

Knowledge and Skills:

• Strong interpersonal communication skills
• Standard office practices, processes, procedures, and professional etiquette as defined by the organization’s culture
• Business correspondence standards including English, grammar, formatting, spelling and punctuation
• Utilize computer programs and systems to create, track and communicate project information
• Identify and utilize various modes of communication 
• Experience with Office 365, including SharePoint

Abilities to:

• Establish and maintain positive working relationships 
• Communicate and interact effectively with others, such as staff, vendors, and contractors
• Exercise independent judgment and initiative 
• Work in a collaborative team environment
• Stay informed of updates and changes to procedures and guidelines

Physical Demands

Work is predominately performed indoors in an office environment. The work requires sitting, talking and hearing; frequently requires the use of hands-to-fingers, handling writing instruments, computers and office supplies which require repetitive arm, wrist, and hand movement. Occasionally, requires standing and reaching with arms and hands, climbing, stooping, kneeling, bending or crawling. May require occasional lifting not to exceed 30 pounds. 

Education and Experience:

• Three years’ experience in  administrative role 
• High school diploma or equivalent; college degree or coursework preferred
• Any equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities 

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Program Coordinator (Supplemental) SR job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

This is a non-benefitted position