Human Resources Support Specialist

Description

Love checking boxes and doing the same thing every day? This probably isn't the job for you.

Do you love learning? Want to be part of a growing company where your ideas matter? Get excited about helping people and being involved in what makes a business successful? Then keep reading!

At Gardner White, we’ve built something special, and we're looking for an ambitious, organized, and people-focused individual to join our Human Resources team as an HR Support Specialist.

This is more than an entry-level HR role. It's an opportunity to gain hands-on experience across multiple areas of Human Resources while working alongside a team that's passionate about supporting employees and driving the business forward. If you're someone who asks questions, seeks out opportunities to help, and wants to grow your career, you'll fit right in.

As our HR Support Specialist, you'll play an important role in the employee experience from day one. You'll help welcome new team members, support HR operations, maintain employee records, answer questions, coordinate HR activities, and contribute to projects that impact employees across the company.

Requirements

The Human Resources Support Specialist provides essential administrative and operational support across a variety of Human Resources functions. This entry-level role is ideal for an individual seeking to build a career in Human Resources while gaining hands-on experience with onboarding, HR systems, records management, employee support, compliance activities, and day-to-day HR operations. Working closely with members of the HR team, this position helps ensure HR processes are executed accurately, consistently, and efficiently. The Human Resources Support Specialist serves as a key resource for maintaining employee information, coordinating HR activities, supporting employees with routine inquiries, and assisting with departmental initiatives that contribute to a positive employee experience.

Responsibilities:

Employee Records & HR Administration

• Maintain employee personnel files and electronic records.
• Create, organize, and update employee documentation.
• Process employee status changes and other routine HRIS transactions.
• Audit employee records for accuracy, completeness, and compliance.
• Archive and purge records in accordance with company retention policies.
• Support I-9 administration, audits, and document maintenance.
• Generate standard HR reports and maintain data confidentiality.

Onboarding & Employee Support

• Prepare new hire packets, onboarding materials, and employment documentation.
• Coordinate onboarding schedules, orientations, and related logistics.
• Monitor completion of required employment forms and records.
• Assist with employment verifications and routine HR requests.
• Serve as a primary resource for general employee questions regarding HR policies, benefits, payroll contacts, leave processes, and HR procedures.
• Route complex or specialized inquiries to the appropriate HR team member.

HR Systems & Data Management

• Maintain accurate employee data within Paylocity and other HR systems.
• Complete routine data entry and employee record updates in a timely manner.
• Assist with employee communications and distribution of HR forms and information.
• Track leave records, employee status changes, and workforce data.
• Support HR reporting, data audits, and record accuracy initiatives.

Department Support

• Perform other duties as assigned (Department & Operational Support).
• Schedule interviews, meetings, training sessions, and HR appointments.
• Assist with employee engagement activities, recognition programs, events, and departmental communications.
• Maintain HR office supplies, materials, and department resources.
• Provide administrative support for HR projects, initiatives, and special assignments.
• Collaborate with team members to support efficient department operations and service delivery.

Qualifications needed to perform this position:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Interest in pursuing a career in Human Resources.
• Proficiency with Microsoft Office and the ability to learn HR systems.
• Strong customer-service orientation and ability to work collaboratively.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage confidential information with professionalism and discretion.

Preferred

• Internship, coursework, or work experience related to Human Resources, recruiting, administration, customer service, or office support.
• Experience with HRIS platforms such as Paylocity or similar systems.
• Participation in SHRM student chapters or other HR-related professional organizations.

Supervisory Responsibilities:

This position will not have supervisory responsibilities. 

Work Environment:

This job operates in an office environment.

Physical Demands:

This employee will regularly be sitting at a computer and will also be standing, walking, and speaking.

Position Type/Expected Hours of Work:

This is a full-time, hourly position working a set schedule based on the needs of the business.

This job description is intended to convey information essential to understanding the scope of this position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role. 

Equal Opportunity Employer Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected status under applicable law.

If you're looking for "just a job," this may not be the right fit. If you're looking for a place to learn, contribute, grow, and build a career, we'd love to meet you.

Come grow with Gardner White.