Clinical Research Assistant | Hematology/Oncology

Why Join Us? 

Ventura County Hematology Oncology Specialists (VCHOS) was originally founded in 1971 with the goal of providing the highest quality of care for patients with cancer and blood disorders with office locations in the coastal cities of Ventura, Oxnard and Camarillo. Guided by an exceptional team of dedicated physicians, clinical professionals and support staff, VCHOS provides individualized treatment, personalized care and unwavering support to patients and their families. Through its partnership with One Oncology, VCHOS is at the forefront of cancer research.  The VCHOS patient centered team inspires resilience and illuminates possibilities for a healthier and more hopeful tomorrow.

Position Overview

We are seeking a motivated, detail-oriented, and bilingual (English/Spanish) Clinical Research Assistant to join our growing Hematology/Oncology Clinical Research Program. This is an exciting opportunity to help bring innovative clinical trials and treatment options to patients throughout Ventura County.

Working closely with the Lead Clinical Research Coordinator and research team, this position supports daily clinical trial operations, patient recruitment, study coordination, documentation, and regulatory activities. The ideal candidate is organized, proactive, compassionate, and eager to grow within clinical research.

Key Responsibilities

Clinical Trial Coordination & Patient Support

• Assist the Lead Clinical Research Coordinator with daily trial activities across multiple hematology and oncology studies.

• Support patient prescreening, recruitment, and identification of potential study candidates.

• Communicate with patients, physicians, and clinical staff to coordinate research-related activities.

• Assist with scheduling study visits, procedures, laboratory assessments, and protocol-required activities.

• Support Spanish-speaking patients and coordinate appropriate translated study materials.

• Help prepare for patient visits and follow-up activities under the direction of the research team.

Study Documentation & Regulatory Support

• Maintain organized research records, including source documentation, study logs, and regulatory files.

• Support data entry, review, and query resolution in electronic data capture (EDC) systems.

• Assist with study documents in accordance with protocols, Good Clinical Practice (GCP), and applicable regulations.

• Support study startup, monitoring visits, and other research activities as needed.

• Maintain patient confidentiality and follow HIPAA and institutional policies.

Laboratory & Research Operations

• Prepare laboratory kits and research supplies for scheduled study visits.

• Assist with specimen handling, processing coordination, packaging, and shipping under applicable training and protocol requirements.

• Coordinate research shipments, specimen pickups, deliveries, and related logistics.

• Assist with investigational product documentation, supply tracking, and inventory as authorized.

• Support research operations and coordination across clinic locations.

THE ROLE / QUALIFICATIONS

Required Qualifications

• At least one year of experience working in a clinical research setting.

• Full professional proficiency in written and spoken English and Spanish.

• Knowledge of Good Clinical Practice (GCP) principles and applicable clinical research regulations.

• Experience using electronic medical records (EMR) and clinical research documentation systems.

• Familiarity with clinical trial protocols, patient screening, source documentation, and regulatory requirements.

• Strong organization, attention to detail, and ability to manage competing responsibilities.

• Excellent communication and interpersonal skills, including compassionate interactions with patients.

• Ability to collaborate with physicians, clinical staff, and research personnel.

• Reliable transportation and ability to travel to other locations as needed for research activities.

Preferred Qualification

• Previous experience in hematology or oncology clinical research.

Work Location & Travel

This position is based primarily at our Oxnard clinic, with travel to our Ventura and Camarillo clinics as needed. Travel to other locations may also be required for patient-related activities, specimen collection and pickups, shipping and supply coordination, meetings, and any other study-specific or general clinical research activities. Travel is not limited to the practice clinic locations.

Professional Growth & Opportunities

Our research program is actively expanding its portfolio of interventional and observational hematology/oncology trials. This role offers hands-on experience, additional training, and opportunities to take on greater responsibility as the program grows, with potential for future advancement into a Clinical Research Coordinator position.

Join Our Research Team

Be part of a growing program working to expand access to clinical trials for patients in Ventura County. We welcome candidates who are enthusiastic about research, committed to high-quality patient care, and excited to grow alongside our team.