Office Assistant

Our client, a leading international luxury real estate network with offices in over 20 countries, is launching its Limassol office, bringing global expertise and high service standards to Cyprus’s property market. The Office Assistant will play a key role in establishing and supporting the office’s daily operations, overseeing reception, administration, finance support, and supplier coordination. Job Description Front office: welcome clients and visitors, answer calls and emails, and manage the office calendar and meeting room Administration: keep digital and paper files in order, prepare and proofread documents, and handle post, couriers and supplies Team support: enter listings and contacts in the CRM, prepare property files and brochures, and coordinate viewings and keys Finance admin: process invoices and expenses, do the monthly bank reconciliation, and send documents to the external accountant Suppliers: keep the supplier list and contracts up to date, get quotes, and follow up on renewals and service issues People and compliance: support new joiners, keep staff and leave records, and help keep KYC and AML files complete Your Profile Very good English, written and spoken. You will write to clients and to the head office Comfortable with computers, AI tools and a CRM. Confident with Word, Excel and Outlook, and quick to learn new systems 1 to 3 years in an office, administrative or back-office role Organised and accurate, with a professional, client-facing manner and discretion with confidential information Right to work in Cyprus Nice to have Greek, written and spoken. Russian, French or Arabic. Experience in real estate, professional services, hospitality or luxury retail. Experience with HubSpot or bookkeeping software. Benefits 13th salary Full training will be provided to support you in carrying out your duties effectively Monday to Friday, 08:00–17:00, with a one-hour lunch break Flexibility in start and finish times may be available, subject to agreement with the manager Standard employment benefits applicable in Cyprus