Administration Clerk

Our client is a well-established and leading organisation within the transport and logistics sector in Malta. They are currently seeking to recruit an Administrative Clerk to join their team.

 

The chosen candidate will be providing administrative and operational support to the Head of Fleet Maintenance.

 

Key Responsibilities:

• Providing day-to-day administrative and clerical assistance to the Head of Department, alongside assisting in coordinating daily operational activities.
• Preparing, organising and maintaining accurate departmental documentation, correspondence and reports.
• Handling emails, telephone calls and general administrative enquiries.
• Assisting with scheduling meetings, appointments and departmental activities.
• Ensuring compliance with company policies, procedures and health and safety requirements.
• Liaising with internal departments, employees, suppliers and external stakeholders.
• Following up on pending tasks, requests and operational matters to ensure timely completion.
• Assisting with the coordination of materials, supplies and services when required.
• Supporting the preparation and updating of work schedules and operational records.

 

Ideal Candidate Profile:

• A minimum of 1 year of proven experience in an administrative or clerical role.
• An O-level standard of education. Additional qualifications in administration or business studies are considered an asset.
• Experience within an engineering, transport, logistics or technical environment would be considered an advantage.
• Good working knowledge of Microsoft Office applications, particularly Excel, Word and Outlook.
• Good written and verbal communication skills in English.
• Ability to maintain accurate records and manage documentation efficiently.