Engagement Coordinator

Job Description

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.  

UW Tacoma has an exciting opening for an Engagement Coordinator (Development/Fund Raising Events Coord (NE S SEIU 925 Non Supv). This is a full-time permanent position.

The Engagement Coordinator helps create meaningful opportunities for alumni, donors, community partners, families and other stakeholders to connect with UW Tacoma through events, programs and engagement activities. Reporting to the Director for Strategic Engagement, this role coordinates event logistics, communications and project support to deliver welcoming experiences that strengthen relationships and foster a vibrant UW Tacoma community.

What You Will Do

Event and Engagement Support (40%)

• Coordinate and support alumni, donor, community, family, stewardship and campus engagement events and activities.

• Manage event logistics, including facilities, catering, audiovisual support, signage, accessibility accommodations, guest services, parking, vendor coordination and event materials.

• Serve as a primary point of contact for assigned events and engagement activities, working with campus partners, vendors, volunteers, student staff and participants.

• Coordinate registration, participant communications and on-site event support, including guest assistance and issue resolution.

• Support post-event activities, including attendance tracking, documentation, invoice follow-up and collection of event materials.

Communications and Constituent Support (20%)

• Draft and distribute event communications, informational materials, reminders and follow-up correspondence.

• Serve as a professional and responsive point of contact, responding to routine inquiries, resolving operational questions and elevating more complex issues as needed.

• Prepare briefing materials, presentations, signage and other engagement resources.

• Support stewardship, recognition, sponsorship and engagement efforts through coordination of communications, materials and logistics.

Project and Administrative Coordination (15%)

• Support the Director for Strategic Engagement in maintaining project plans, timelines, schedules and task lists for engagement initiatives and events.

• Coordinate planning meetings, site visits, walkthroughs and other event preparation activities.

• Manage vendor communications, service requests and related coordination in accordance with university policies and procedures.

• Monitor inventory of event supplies, promotional items and engagement materials, coordinating replenishment as needed.

• Support budget administration through purchasing coordination, invoice tracking and documentation of event-related expenses.

Records, Reporting and Assessment Support (15%)

• Maintain accurate event, participation and engagement records within university systems.

• Track attendance, participation, volunteer involvement and engagement activity outcomes to support planning, evaluation and reporting.

• Assist with surveys, participant feedback collection and post-event reporting and documentation.

• Coordinate with Advancement and campus partners to support accurate recordkeeping and constituent tracking.

Customer Service and Team Support (10%)

• Represent UW Tacoma with professionalism while helping create inclusive, accessible and welcoming experiences.

• Support student employees, volunteers and temporary staff participating in engagement activities and events.

• Help ensure engagement activities are conducted in accordance with university policies, procedures and standards.

• Perform other related duties as assigned.

Required Qualifications 

To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications will not be forwarded to the Hiring Department.

Bachelor’s degree and two years of experience in alumni relations, development, public relations, or event planning, demonstrating excellent verbal and written skills, organizational skills and ability to work independently and as part of a team.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Preferred Qualifications

• Strong communication and organizational skills, with the ability to manage multiple priorities and deadlines.

• A proactive, solution-oriented approach and the ability to work independently while collaborating effectively with others.

• Experience coordinating events, programs, engagement activities, or other constituent-facing initiatives.

• Ability to build relationships with a variety of stakeholders and adapt to changing needs and priorities.

• Commitment to learning, professional growth and engaging effectively with diverse communities and audiences.

• Experience using CRM, registration, event management, or similar systems and maintaining accurate records and reports.

• Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.

• During Events (from setup to tear down) or on Event days:

  • Ability to stand 4 or more hours continuously.

  • Ability to walk 4 or more hours continuously.

  • Ability to work greater than a 10-hour day

What You Can Expect

• Hybrid-work schedule with four days in the office and one day eligible for telework per week, based on business needs. 

• Ability to work evening and weekend hours, as necessary, on short or limited notice. 

• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

• Access to reliable transportation for local travel and willingness to travel when necessary.

• This is a contracted position under the SEIU 925 union contract: https://hr.uw.edu/labor/staff-unions/seiu-925/contract

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Compensation, Benefits and Position Details

Pay Range Minimum:

$48,396.00 annual

Pay Range Maximum:

$64,740.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.