Business Administrator I

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14620

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500402 Nursing Practice/SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.27 - $32.60

Responsibilities:

The Business Administrator I is a vital operational and administrative leader within the Department of Nursing Policy, Safety and Patient Outcomes. This professional position is responsible for managing and executing various business functions, including budget oversight, policy development, regulatory coordination, supply chain integration, and quality data analysis.

Leveraging specialized knowledge and independent judgment, the incumbent will design, implement, and maintain processes, programs, and systems that support departmental strategies and enhance organizational effectiveness. This role is crucial for ensuring compliance, fostering collaboration among stakeholders, and contributing to the advancement of clinical practices.

ESSENTIAL FUNCTIONS

Business Operations Oversight

• Leads the execution of key business and operational functions in support of the department of Nursing Policy, Safety and Patient Outcomes. Applies specialized knowledge to implement and maintain administrative processes, policies, and systems that advance departmental and organizational goals. Collaborates with senior leadership to align initiatives with strategic objectives.

Supply Chain & Technology Integration

• Serves as a key liaison between clinical teams and supply chain services, providing data-informed recommendations to improve cost-effectiveness and clinical outcomes. Evaluates and recommends software and hardware solutions to support data analysis, reporting, and supply optimization. Influences stakeholder adoption of preferred tools and strategies through evidence-based proposals.

Regulatory Survey Coordination

• Coordinates administrative logistics in preparation for regulatory surveys. Manages document collection, interview scheduling, and electronic submission of required materials. Ensures accuracy, accessibility, and compliance throughout the process.

Quality Data Analysis & Improvement

• Analyzes department quality dashboard data and identifies opportunities for performance improvement. Recommends and implements process enhancements that support quality outcomes and ensure data accuracy and usability.          

Compliance Monitoring & Reporting

• Monitors and evaluates departmental compliance with regulatory requirements. Develops reports for nursing leadership and recommends corrective actions in response to identified variances. Supports regulatory readiness by maintaining clear and accurate documentation.

Policy Development & Documentation

• Creates and maintains departmental policies and procedures based on internal data analysis, performance metrics, and stakeholder input. Partners with departments to identify improvement areas and translates findings into clear, actionable policies. Oversees the archiving of all key documents for accessibility and audit readiness.

Budget Management

• Oversees departmental budget development and monitoring. Prepares forecasts, tracks expenditures, and performs variance analysis. Advises leadership on resource allocation and provides data-driven financial insights to inform decision-making.

Committee Management & Onboarding

• Coordinates the onboarding and engagement of committee members appointed by leadership. Prepares orientation materials, sets expectations, and ensures alignment with the department’s operational goals. Provides administrative support to committee functions and ensures effective participation.

Timekeeping & Workforce Administration

• Manages timekeeping and payroll functions for departmental staff. Serves as the MyURHR timecard and vacation request approver, ensuring compliance with University policies and payroll deadlines.

Performs other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree in business administration, finance, business management or related field and 1 year of experience in a business operation or administrative role required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
• Strong time-management and organizational skills required
• Excellent written and verbal communication skills required
• Basic accounting, budgeting, forecasting, and expense tracking capabilities preferred

LICENSES AND CERTIFICATIONS

• Business administration or other related certification preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.