Property Manager & Executive Assistant

Job Title: Property Manager & Executive Assistant
Location: Remote – Latin America (Central Time schedule)
Type of Contract: Full-Time | Independent Contractor
Salary Range: Market Rates
Language Requirements: Advanced English; Spanish strongly preferred

Our client is seeking a skilled Property Manager & Executive Assistant with hands-on residential property management experience to oversee their Dallas-Fort Worth rental portfolio while providing executive support to the owner. You will spend approximately 70–80% of your time managing property operations and 20–30% supporting the owner with administrative and executive tasks. Your work will directly impact occupancy, property condition, tenant satisfaction, and the efficient operation of their growing portfolio.

Key Responsibilities

• Manage tenant and guest communications, including inquiries, maintenance requests, lease questions, renewals, rent follow-ups, and general property-related issues.
• Own the leasing process from prospect response and pre-qualification through applicant screening, showings, lease preparation, move-ins, and move-outs.
• Manage vendors and contractors by obtaining competitive quotes, negotiating repair pricing, scheduling work, and confirming completion.
• Triage maintenance requests, determine urgency, coordinate appropriate vendors, and keep tenants informed through resolution.
• Manage property listings and availability calendars across platforms such as Airbnb, Furnished Finder, and Zillow, while overseeing recurring property operations including utilities, lawn care, cleaning, and lockbox access.
• Maintain ClickUp tasks, property documentation, SOPs, and daily operational records, including providing concise end-of-day recaps.
• Provide executive support to the owner, including inbox and calendar management, travel booking, scheduling, personal administrative tasks, and confidential phone calls with banks and service providers.

Must-Have Qualifications

• 2+ years of residential property management experience with direct responsibility for managing rental properties.
• Hands-on experience managing vendors, obtaining multiple quotes, and negotiating repair or service pricing.
• Experience managing short-term, mid-term, or long-term rental properties.
• Strong written and spoken English with the ability to communicate professionally with tenants, guests, vendors, contractors, and service providers.
• Experience with property management or operations software such as AppFolio, Buildium, Innago, Breezeway, or similar platforms.
• Strong ability to learn and work efficiently across ClickUp, Quo, Innago, Google Workspace, and other operational tools.
• Exceptional organization, attention to detail, judgment, and problem-solving skills, with the ability to work independently within approved budgets.

Preferred Qualifications

• Experience remotely managing residential renovation projects and coordinating contractors.
• Experience working across short-term, mid-term, and long-term rental models.
• Previous Executive Assistant or administrative support experience.
• Spanish fluency.
• Experience managing executive inboxes, calendars, travel, and confidential administrative matters.
• Reliable computer, stable internet connection, and a backup connectivity plan.
• Availability for scheduled camera-on video meetings and a daily team huddle.

Schedule: Monday–Friday, 9:00 AM–6:00 PM US Central Time, plus light weekend phone coverage. Weekend coverage generally involves being reachable by phone for occasional guest check-ins/outs or vendor activity and does not require sitting at a computer.

Start Date: Immediate