Temporary Accounts Payable Representative

Position Title: 

Temporary Accounts Payable Representative

Compensation:

$15.00/hour

Department:

Accounts Payable - Temp

Start Date:

08/24/2026

About this opportunity: 

This is an excellent opportunity for a detail-oriented and service-focused individual to join the Accounts Payable office as a Temporary Representative. The position requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

What you'll do and what you'll bring: 

Position Function:

Provide support for the operational functions of Accounts Payable in compliance with institutional and regulatory requirements. 

Duties and Responsibilities:

• Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization; maintain and validate standing order data annually, ensuring alignment with fiscal year parameters and contractual terms. 
• Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories; maintain data integrity within stale check tracking applications. 
• Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions. 
• Review and approve Non-PO payments within the University’s procurement system in accordance with established policies and approval guidelines.
• Work on special projects for leadership within Controller’s Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training.
• Perform other related duties as assigned.

Minimum Qualifications

• Up to eighteen months of education beyond high school with course work in accounting and/or bookkeeping or equivalent
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience

Preferred Qualifications

• Associate’s degree in accounting
• Additional related experience

How to apply: 

For inquiries, please contact:

Samantha Rowe, Director of Accounts Payable, at the following email address: [email protected]

Please apply via the online Ball State University job portal.

Please list three professional references within the online application.

Supporting Documents Upload Instructions:

Important: Do not use the Autofill feature when uploading your resume.

Required Document:

·         Resume

Optional Document:

·         Cover Letter detailing your qualifications for the position.