Seasonal Retail Inventory Associate

Description

Kentucky Derby Museum is a 501(c)(3) non-profit charitable organization that sits on the front steps of historic Churchill Downs Racetrack. It is one of the premiere attractions in the Louisville region, celebrating the tradition, history, hospitality and pride of the world-renowned event that is the Kentucky Derby. The Museum welcomes over 230,000 visitors annually; a large percentage of those visitors come from outside of Kentucky, journeying from across the country and the world. 

Position Purpose:

The primary purpose for this seasonal position is to assist the Retail Inventory Manager in executing the day-to-day operations of the department. The Retail Inventory Associate will report to the Retail Inventory Manager. This position has no direct supervisory responsibilities.

Essential Functions/Accountabilities: 

• Assists the Facilities Department and Assistant Inventory Manager in the efficient, safe, and organized acceptance of product deliveries. 
• Processes product deliveries with strict adherence to proper counting, barcoding, shelving, and stocking procedures; maintains a safe and organized workplace. 
• Runs inventory SKU Movement report and pulls merchandise to re-stock Kentucky Derby Museum Store and Churchill Downs Store, and any pop-up and satellite stores. 
• Operates Museum’s POS program, TAM Retail, to complete inventory paperwork. 
• Assists in physical scanning, packing and moving of product for Churchill Downs Store and satellite locations according to Merchandising Plan. 
• Assists in the setup, merchandising, and strike of all retail locations. 
• Assists in cycle counts. 
• Assists with all End of Year Inventory needs. 
• Assists with picking up merchandise from local vendor partners and delivering to Museum. 
• Maintains excellent knowledge of all incoming and new product. 
• Runs inventory SKU Movement report and pulls merchandise to re-stock KDM and Churchill Stores, and any pop-up and satellite stores. 
• Assists the E-commerce Department by pulling online orders, answering phones, packing and shipping orders. 
• Abides by the Museum dress code. 
• Other duties, as assigned  

While every effort has been made to make this description of the essential functions as complete as possible, it in no way states or implies that this is an exhaustive listing of the only duties you will be required to perform. The omission of specific statements of functions or responsibilities does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

Expected Behaviors: 

• As a Kentucky Derby Museum employee, upholds our mission statement; whenever possible, engage, educate, and excite everyone about the extraordinary experience of the Kentucky Derby.  
• Provides excellent customer service by making a connection with customers and team members, asking questions and listening to their needs, based on their feedback. 

Requirements

Minimum Qualifications: 

• High School diploma or equivalent.
• Minimum of six months of retail experience required.
• Excellent written and verbal communication skills; ability to speak effectively with both individuals and groups.
• Ability to apply concepts of basic algebra and geometry, as needed, in work situations.
• Basic statistics knowledge of proportions and percentages preferred. 
• Excellent long-term attention to numerical data required. 
• Computer skills required. 
• Must be able to sufficiently pass a criminal background check. 
• Must be available to work during the week of FFA and Breeders Cup, when held in Louisville. 
• Must be available to work Derby Week (including Opening Night, 502’s Day, Winsday, Thurby, Oaks, Derby, and the Sunday of Derby weekend). 

Work Schedule:

• Approximately 15-25 hours per week, hours may vary (open all days of the week).
• This is a Seasonal position, running from October 2026 – December 2026.
• Longer hours are necessary during peak seasons such as Spring Meet, Derby Week, September Meet, Fall Meet, Breeders Cup, End of Year Inventory, FFA, etc. in addition to quarterly staff meetings which occur outside of operating hours.

Working Conditions: 

While performing the duties of this position, the employee is regularly required to stand for long periods of time, walk, climb stairs, and move merchandise around. This individual will be required to lift packages up to 50lbs. The employee is required to have non-standard workday hours during the spring and fall sessions. All indoor spaces are air-conditioned, although some job duties may take place outside, on the loading dock or in another non-climate-controlled space. 

While performing the duties of this job, the employee is regularly exposed to a crowded work area. To perform this job successfully, an individual must be able to navigate a crowded area and handle a challenging workload.