My College Authority Virtual Assistant

Please Note: This job is being posted on behalf of Cori Murphy of My College Authority (www.mycollegeauthority.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Cori Murphy is a College Affordability Strategist and Owner of My College Authority, where she helps families confidently navigate college admissions, financial aid, and college funding decisions. With more than 20 years of experience in college planning, Cori specializes in maximizing financial aid, evaluating award offers, and creating strategies that help families reduce the overall cost of college. She also works with financial advisors, educational consultants, and other professionals who rely on her expertise to support their clients.

We're looking for a proactive, highly organized Virtual Assistant who can bring structure, follow-through, and accountability to a fast moving, relationship focused business. You'll work closely with a collaborative, big picture leader who values people who take ownership, communicate openly, and bring solutions rather than simply identifying problems.

It's important that you're aligned with the company's core values:

• Be Collaborative and Growth Minded

• Create a Shadow-Level Client Experience with Empathetic Efficiency

• Be Accountable and Resourceful

• Ensure Four-Way Workability (Business, Team, Student, Parent)

This role is especially important in making sure ideas, client commitments, follow-ups, and action items are turned into organized next steps and consistently completed.

Some of your responsibilities will include:

• Reviewing Zoom summaries and completed consultations to identify action items and next steps
• Preparing materials and information before and after consultations
• Adding meeting recaps and client information to the correct GoHighLevel account
• Turning action items into tasks, routing them to the appropriate person, and completing assigned items
• Reviewing incoming emails, text messages, and client needs to identify what requires action
• Following up on open tasks, moving items forward, and closing open loops
• Managing GoHighLevel contact records, calendars, opportunities, and payments
• Helping set up and maintain project management and communication tools
• Documenting repeatable processes and creating SOPs

In addition to the above, the ideal candidate must be/have:

• Excellent verbal and written communication skills
• Highly organized and detail oriented with excellent follow-through and the ability to close open loops
• Proactive and able to anticipate what needs to happen next
• Able to take big picture ideas and turn them into clear, organized, actionable steps
• Takes ownership and brings solutions rather than waiting for instructions
• Resourceful, solution focused, and comfortable finding different ways to solve problems
• Comfortable working independently, making appropriate decisions, and knowing when to ask for guidance
• Confident communicator who will ask questions and speak up when something doesn't make sense
• Warm, responsive, professional, and empathetic when communicating with clients, partners, and team members
• Able to keep systems, tasks, and processes organized and up to date while creating structure and accountability
• Adaptable and comfortable working with a fast moving, idea driven leader
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Google Workspace

• GoHighLevel

• Slack

• Zoom

• ChatGPT

• College Planner Pro

Position Details

• This is a 1099 contractor position
• The position will be 20-25 hours per week, with the potential to increase to 30-40 hours, possibly within 12 months
• Hours are: Monday through Friday, flexible hours with preferred availability between 8:00 am - 12:00 pm PT for internal and client communications
• The pay rate is $30/hr. USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Cori Murphy or My College Authority directly; doing so will disqualify your application***