Procurement/Contracts Specialist - Public Works

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Procurement/Contracts Specialist

Public Works Department

Hiring Range: $56,483.79 to $70,604.75 Annually

Pay Grade: 110

FLSA Status: Exempt

Full Pay Range: $56,483.79 to $84,725.70 Annually

Deadline to Apply: 10/19/2026

Benefits Summary:

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Paid time off up to 25 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System, click here for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Position Summary:

Responsible for working with Public Works subject matter experts or executive staff to help develop specifications to prepare, maintain, and administer design and construction contract documents; the purchasing of goods, services, and materials; and provides guidance and assistance to department staff on (and ensures compliance with) all applicable Federal, State, and City laws, rules and regulations related to procurement.

Essential Duties:

• Supports the preparation, maintenance, and administration of design and construction contract documents and specifications.
• Integrate task orders for on-call contracts into OpenGov.
• Generates and coordinates contract amendments and change orders.
• Assist in the preparation of the public bid process; prepares advertisements for solicitation of bids and proposals in compliance with legal standards; and interacts with City attorney for legal guidance.
• Assists in distribution of plans and specifications to bidders; maintains appropriate documentation; prepares and distributes addenda; tabulates bids; and attends bid openings as necessary.
• Coordinates the project close out phase of each contract in Public Works.
• Responds to questions and inquiries about contract status, contract terms, contractor compliance, solicitations, and bids within Public Works.
• Attends pre-bid and pre-construction meetings as needed; records, prepares, and distributes concise, accurate meeting minutes.
• Prepares requests for proposals and oversees the purchasing/acquisition of goods and services.
• Provides contract and project-related assistance as needed.
• Research and interpret contract provisions including explaining contract processes and compliance terms to users.
• Prepares and coordinates contract administration documents including contract expiration or renewal notices, insurance, reviews vendor deficiencies, hosts post award meetings, and conducts contract user surveys as applicable.
• Maintains, organizes, and arranges for the retention of contracts/solicitations files.
• Assists Manager with establishing, implementing, and updating Department policies and procedures.
• Provides purchasing and payroll support.
• Performs other duties as assigned.

Qualifications:

Education and/or Experience:

A Bachelor's degree in Public Administration, Business, Accounting, or a related field preferred; three (3) years of related experience in contract administration, and/or municipal finance; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Possess and maintain a valid Arizona driver's license; and desire a Professional Purchasing Certification.

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice.

Knowledge, Skill and Abilities:

• Knowledge of principles and practices of contract law, contract administration, public administration, or municipal procurement.
• Knowledge of contracts and specifications.
• Knowledge of the City procurement process.
• Knowledge of accounting principles and practices as related to contracts.
• Knowledge of applicable federal/state statutes, regulations, and City procurement codes.
• Knowledge of computer software related to Microsoft word processing, spreadsheets, and databases.
• Knowledge of ERP software system.
• Knowledge of invoicing and accounts payable principles and techniques.
• Skill in operating Microsoft Office programs.
• Skill in developing contract documents and specifications.
• Ability to review, update, and track contract expenditures and professional service agreements of all types.
• Ability to understand, interpret, and communicate contractual and financial terminology.
• Ability to understand engineering terminology and project management principles and procedures.
• Ability to coordinate and communicate with parties involved in contracts and payment processes of ongoing projects.
• Ability to organize and coordinate multiple tasks.
• Ability to communicate effectively, both orally and in writing, with all levels of the organization and the public.
• Ability to establish and maintain working relationships with project managers, engineers, contractors, and City employees.

Physical Demands And Working Conditions:

• Work is performed in a normal City office environment.
• Safely operate a City vehicle and a variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma Street, Suite 207

Prescott, AZ 86301

Email: [email protected]

Website: www.prescott-az.gov

Phone: 928-777-1410 / Fax: 1-928-832-1222

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.