Proposal and Marketing Assistant

Description

Hana Engineers and Consultants, LLC is seeking a full-time Proposal and Marketing Assistant to support our growing Proposal and Marketing teams. This position focuses on maintaining accurate, well-organized data, and preparing high-quality content that supports proposal development and marketing initiatives. The role is proposal-focused, with marketing support as a secondary but ongoing responsibility.  

Duty Location(s): Hybrid in North Charleston, SC (in-office minimum of three days per week, Tuesday, Wednesday, and Thursday). Minimum expected daily hours of availability are 9:00 a.m. – 3:00 p.m., with flexibility outside of these hours to meet a standard 40-hour workweek. 

Core Roles/Responsibilities:  

Core Proposal and Marketing Contributions 

• Maintain and update proposal and marketing content, including resumes, project descriptions, SF330 data, and past performance. 
• Prepare and format proposal and marketing templates with current information provided by the Proposal and Marketing teams. 
• Ensure consistency and basic formatting accuracy across resumes, project narratives, and marketing materials. 

Quality and Submission Support 

• Support basic content accuracy by reviewing documents for formatting, alignment, and completeness. 
• Help organize proposal files, maintain version control, and ensure materials are properly archived. 

Marketing Content and Brand Support 

• Support marketing collateral, internal communications, and social media content by updating approved materials, gathering project information, and formatting content. 
• Help maintain brand consistency by using established templates, logos, and formatting standards. 
• Support internal communications through gathering updates, drafting light content, or formatting announcements. 
• Assist with producing high-quality internal and external information graphics and data representation. 
• Technical writing, editing, graphic design, and video experience are a plus. 

Collaboration and Workflow Support 

• Support data requests by responding to updates during active proposal pursuits and marketing initiatives and communicating with internal stakeholders about workflow. 
• Pull reports for mass content updates using existing tools and templates. 
• Identify opportunities for multiple use of existing materials, including using organizational tools for greater efficiency. 

Required Qualifications: 

• Demonstrated ability to work independently, manage deadlines, and maintain professionalism in detail-oriented, deadline-driven environments. 
• Strong ability to pivot between assignments as priorities change. 
• Proficiency in Microsoft Office products, including Word, Excel, and PowerPoint. 
• Proficient in document and file management systems and cloud-based content. 
• Strong ability to manage multiple deadlines and coordinate information across stakeholders. 
• Ability to maintain traceable data records for audit readiness. 
• At least one (1) year of experience in proposal support, administrative, data management, or a related role, which may include relevant internships or applicable college coursework and projects. Applicants must be eligible to work in the United States and able to pass a standard federal background check. 

Preferred Qualifications: 

• Familiarity with A/E/C or federal proposals (especially SF330) is a plus. 
• Experience working with proposal and marketing content management or collaboration platforms such as Expedience, SharePoint, Notion, and Microsoft OneDrive. 
• Basic familiarity with graphic or template-based design tools (e.g., Canva, Photoshop, Premiere, InDesign or similar applications) is beneficial. 
• WordPress, HTML, or other website platform or content-management experience. 
• Experience with social media production, management, and analytics. 
• Experience in technical writing and/or editing. 
• Experience with database entry and reporting procedures. 

This role is designed as a foundational position with opportunities for growth in Proposal Coordination, Marketing Operations, or other business development support roles based on performance and organizational needs. 

Starting pay = $50,000 - $60,000 depending on experience. 

What We Offer 

Hana is a full-service engineering and project management firm. We offer competitive salaries, a comprehensive benefits package, including full medical/dental insurance and 401K, and well-being programs to support you and your family. Hana is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor. 

We are always looking for motivated and talented people to join our team, who have a drive to perform with excellence. At Hana, we promise that you are not just a number. We build an open and honest relationship with our employees and seek their input as we constantly strive to improve our product. We have a fun and flexible environment and seek to nurture, mentor, develop, and build young professionals in their career. 

• Health Care (100% Employee/50% Dependents Premium Coverage) 
• Dental (100% Employee/50% Dependents Premium Coverage) 
• Vision  
• Short- and Long-Term Disability (100% Employee Premium Coverage) 
• Life and Accidental Death Insurance (100% Employee Premium Coverage) 
• 401K (3.5% Match) 
• Paid Time Off  
• Holidays (Federal Holidays observed) 
• Professional Development Assistance