Personnel Supervisor

Exempt; full-time; 40 hours per week; Monday – Friday; 7:30 a.m.–4:30 p.m.; partial telework may be available in accordance with Division policies; full benefits.

As Personnel Supervisor for Frederick County Fire and Rescue Services (FCDFRS), you'll provide the human resources backbone behind an organization whose mission is protecting the lives and property of Frederick County's more than 240,000 residents. FCDFRS is a unique combination system — over 600 career firefighters and EMS providers working alongside 25 independent volunteer fire and rescue corporations across more than 30 stations, responding to over 40,000 calls a year in Maryland's largest county. In this role, you'll manage the recruitment, promotional processes, and staff development that keep this career-volunteer partnership staffed, trained, and mission-ready — including coordinating uniformed promotional processes, supporting classification and compensation for public safety personnel, and providing guidance to managers, supervisors, and employees that directly affect operational readiness. Supervision is received by the Fire Chief.  

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate, with limited exception.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.  

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan 
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. 

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

• Oversee and coordinate full-cycle recruitment, selection, onboarding, and employee transition activities to support workforce needs and organizational objectives
• Provide guidance and consultation to managers, supervisors, and employees regarding personnel policies, employment practices, workplace issues, and applicable laws and regulations
• Coordinate performance management activities, including employee evaluations, performance improvement planning, and related supervisory support and training
• Plan and coordinate the uniformed promotional process which includes promotional criteria development, test selection and/or development, testing administration and scoring, and promotional candidate notifications; provide feedback to candidates and establish timelines issuing appropriate General Orders
• Support classification and compensation programs by maintaining position descriptions, assisting with job evaluations, and providing guidance on compensation-related matters
• Develop, implement, review, and recommend updates to human resources policies, procedures, forms, and programs to promote operational effectiveness and compliance
• Coordinate staff development, training, and professional growth initiatives to support employee engagement, retention, and organizational performance
• Prepare, analyze, and maintain personnel records, workforce data, reports, metrics, and documentation to support decision-making and regulatory compliance
• Collaborate with department leadership and central human resources staff to identify workforce challenges and develop strategies related to recruitment, retention, succession planning, and employee development
• Monitor compliance with federal, state, and local employment laws, regulations, policies, and organizational standards governing personnel administration
• Serve as a liaison between departments, employees, external agencies, and other stakeholders on human resources matters and personnel-related initiatives
• Supervise assigned staff, including assigning work, monitoring performance, providing coaching and development, and conducting performance evaluations
• Coordinate and administer special human resources projects, programs, studies, and process improvement initiatives to enhance service delivery and operational efficiency
• Prepare professional correspondence, reports, presentations, recommendations, and other communications related to personnel programs and organizational initiatives
• Perform other related duties as required

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Associate’s degree in business administration, public administration, human resources, or a related field
• Minimum 3 years of work experience in personnel management, business administration, or a related field which must include at least 1 year of work experience supervising or managing staff

Substitutions for the above-listed required education and experience is a Bachelor’s Degree in business administration, public administration, human resources, or a related field with 1 year of work experience as described above which must include at least 1 year of work experience supervising or managing staff.

KNOWLEDGE, SKILLS AND ABILITIES:
A successful incumbent operating in this role displays the following:

• Knowledge of current employment law and applicable case studies as well as county wide and division specific policies and procedures
• Knowledge of HR policies and procedures
• Knowledge of training resources and needs assessment tools and methods
• Knowledge of guidelines and federal, state, and local laws regarding the hiring rules including EEO guidelines, the Americans with Disabilities Act, the Age Discrimination in Employment Act and USERRA
• Knowledge of organizational and human resources management, with the ability to effectively supervise, direct, and evaluate the work of professional and support staff 
• Working knowledge of the administrative practices and procedures in Human Resources 
• Skills in employee relations and conflict resolution   
• Skilled in verbal and written communication
• Skilled in the use of both internal software systems and business software applications 
• Ability to use technology for tracking performance indicators 
• Ability to provide guidance to hiring managers and new employees in recruitment, hiring, and onboarding processes, as well as execute practices to promote a diverse workforce 
• Ability to organize and prioritize work and make independent decisions
• Ability to assign, direct and review the work of administrative activities performed by team members
• Ability to maintain confidentiality and appropriately handle sensitive matters
• Ability to establish a rapport with employees, interpret and respond their questions
• Ability to develop and maintain effective working relationships
• Ability to work with various Divisions and community stakeholders
• Ability to understand or knowledge of complex application processes and procedures, and assist in the processing of all development review applications for the Department through the County’s electronic application and review software

• Bachelors degree of higher in business administration, public administration, human resources, or a related field
• Experience in public safety
• Work experience in full-cycle recruitment, selection, onboarding, and employee transition activities
• Work experience tracking and forecasting vacancies in a complex, rapidly evolving staffing environment
• Work experience in performance management activities, including employee evaluations, performance improvement planning
• Experience using NEOGOV software
• Work experience administering or interpreting a collective bargaining agreement (CBA) or labor contract

• While working in this position, employees are required to frequently sit; and rarely reach
• While working in this position, employees are required to constantly work indoors

• Ability to provide own transportation to off-site meeting locations, as needed
• Available for varied working hours (which may include evening hours) for scheduled meetings, workshops and other departmental priorities

1. An evaluation of training and experience
2. One or more interviews