Admin Assistant

About the Role

We are seeking a highly organised and professional Admin Assistant (Clerk) to provide effective secretarial, administrative and clerical support to management.

The successful candidate will play an important role in coordinating day-to-day administrative activities, managing documentation, supporting travel and conference arrangements, and assisting with financial administration.

Key Responsibilities

The successful candidate will be responsible for:

• Providing comprehensive secretarial and clerical support to the Manager.
• Managing and coordinating the Manager's diary and appointments.
• Planning and scheduling conferences, meetings and travel arrangements.
• Performing general finance-related administrative duties.
• Preparing and compiling Subsistence & Travel (S&T) claims.
• Managing contracts and document control.
• Assisting with the planning and coordination of Legal Services events.
• Maintaining accurate records and ensuring effective records and document management.
• Remaining up to date with relevant prescripts, policies and procedures applicable to Legal Services.
• Providing efficient and responsive administrative support to management.

Minimum Requirements

Candidates must have:

• Grade 12 / Matric Certificate.
• Minimum 1–2 years' relevant experience in Administration.
• Knowledge and understanding of relevant legislation, prescripts, policies and procedures.
• Basic knowledge of financial management.

A National Diploma or Degree in Office Administration/Management will be an added advantage.

Knowledge & Skills

The ideal candidate should demonstrate:

• Good computer literacy.
• Strong verbal and written communication skills.
• Excellent organisational and administrative skills.
• Good record and document management abilities.
• Strong interpersonal skills.
• Knowledge of relevant legislation, prescripts, policies and procedures.
• Basic financial administration knowledge.
• Ability to coordinate multiple administrative activities efficiently.
• Attention to detail and the ability to maintain accurate records.

Ideal Candidate

We are looking for someone who is organised, dependable and detail-oriented, with the ability to provide professional administrative support in a structured environment.

The successful candidate should be comfortable managing diaries, coordinating travel and meetings, handling documentation and assisting with basic financial administration while maintaining a high standard of professionalism.