Office Admin

As the Office Admin (OA), you will assist in organizing and managing local client and carrier events for the designated office and growth team. Key responsibilities include overseeing meeting and event planning, managing expenses, logistics, travel arrangements, and backup support to Office Leader.

We will count on you to:

• Plan, coordinate and execute client and office events, from concept through completion

• Assist local marketing efforts via coordination of email communication outreach and campaigns

• Thrive and be motivated by an environment that embraces AI and technology-enabled tools

• Support multiple projects and priorities simultaneously while maintaining attention to detail

• Place and coordinate catering deliveries in partnership with office services

• Support recruiting efforts for the local office, including campus hires and interns

• Act as a cultural ambassador and assist with office and client events

• Help facilitate onboarding and training for new consultants, as needed

• Distribute time-sensitive office communications promptly

• Support the planning and execution of local Colleague Resource Group (CRG) events

• Serve as the primary coordinator for office Business Resiliency Management activities

• Manage and resolve office space issues, coordinating with MMC Tech for any technology requirements

What you need to have:

• Highly organized and able to work independently

• Detail-oriented and very efficient

• Flexible and have a great attitude

• Ability to manage multiple projects and priorities in a fast-paced environment

• Excellent verbal and written communication skills

• Willing and able to travel to client events and offices in different cities/states as needed

What makes you stand out?

• Minimum of 3 years of administrative or office coordination experience

• Empathetic, courteous, positive demeanor

• Ability to maintain and respect confidentiality

• Strong problem-solving skills and decision-making capabilities

• Being a team player with the ability to work with different personalities and working styles

• Willingness to learn new software tools

• Advanced Microsoft PowerPoint skills and formatting

• Proficiency in Microsoft Word such as mail merges, Microsoft Outlook and Microsoft Excel

• Experience using Microsoft Teams, expense system, booking travel

• Knowledge of social media posting