Meeting & Event Coordinator – JLL

What this job involves:

The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations. If you're passionate about hospitality and thrive in dynamic, client-facing environments, this is your chance to make every event memorable.

What your day-to-day will look like:

• Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requests
• Consult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event support
• Manage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor services
• Conduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready-to-use condition with flawless execution standards
• Provide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocols
• Collaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpoints
• Collect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

Required Qualifications:

• Bachelor's degree or equivalent work experience in event planning, hospitality, or related field
• 1-3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center management
• Strong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocols
• Exceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environments
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platforms
• Proven ability to manage multiple concurrent events with strong organizational and project management capabilities
• Physical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Preferred Qualifications:

• Experience with audio/visual technologies and technical equipment coordination for corporate events
• Track record of initiative, integrity, and sound judgment in fast-paced, high-pressure corporate environments
• Collaborative leadership skills with demonstrated ability to work effectively across workplace management teams
• Experience utilizing facilities management platforms such as Corrigo for work order and invoice submission processes
• Knowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

Location: Houston, TX

Work Shift: 1st Shift, Monday to Friday, 7:30 AM to 4:30 PM