Facilities Project Coordinator

The City of Bozeman is now accepting applications for a Facilities Project Coordinator who will provide project coordination and management services on construction projects, renovations, and maintenance projects to include facilitating the coordination and preparation of design documents, specifications, estimates, budgets, and contracts between clients and contractors.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!

Bargaining Unit: Montana Federation of Public Employees
Fair Labor Standards Act Status: Non-Exempt
Work Week: Typically, Monday - Friday 8:00am - 5:00pm

Examples of Essential Work (Illustrative Only)

• Provides project coordination and management services on construction projects, renovations, and maintenance projects to include facilitating the coordination and preparation of design documents, specifications, estimates, and budgets between clients and contractors.
• Manages project design and construction; administers contracts and budgets; administers consultant selection process; obtains required permits; reviews, comments on, and recommends project scope and budget decisions; generates memorandums; reviews and approves deliverables; tracks progress and budget; implements payment protocols.
• Identifies project needs through the analysis of condition information, Master Plan recommendations; prioritizes projects based on Division objectives; assists in the development of the Facility Division Capital Improvement Plan (CIP).
• Manages project budget as well as furniture, fixtures, and equipment (FFE). 
• Coordinates the bid/award activities for services; construction and design contracts and manages construction activities.
• Coordinates the start-up of major utilities and equipment and the relocations of occupants as needed during projects.
• Researches best practice methods related to high-performance construction standards; integrates knowledge into Division protocols.
• Collaborates with key stakeholders necessary for successful project completion; schedules and leads meetings; organizes notes and completes or assigns follow-up tasks.
• Reviews drawings and specifications on equipment and materials.
• Manages project completion tasks including collecting redline drawings and OEM manuals and file transfer from vendors and contractors.
• Creates and supports specialized documents as required and needed to support advanced building systems.
• Provides support to Facilities Superintendent and Strategic Services Director with items related to operating budgets and capital improvement project budgets.
• Utilizes a City vehicle to travel efficiently between job sites, inspect facilities, transport materials, and coordinate with contractors across multiple locations.
• Keeps immediate supervisor and others accurately informed concerning work progress, including present and potential work problems or suggestions for new or improved ways of addressing such problems.
• Attends meetings, conferences, workshops and training sessions and reviews publications and audiovisual materials to become and remain current on the principles, practices, and new developments in assigned work areas.
• Operates modern office machines and equipment, including personal computers, printers, copiers, phones, and calculators. 
• Uses a full range of word processing and data processing software applications. 
• Communicates and regularly coordinates with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Responds to citizens’ questions and comments in a courteous and timely manner.
• Provide support to facilities team as assigned.
• Performs other duties consistent with the role and function of this classification.

• Bachelor’s Degree in Engineering, Project Management, Construction Management, or related field, and
• Three (3) years of experience in project management, including contract and budget administration, or
• Any combination of education, experience, training, or special qualifications that provides the equivalent scope of knowledge, skills and abilities necessary to perform the work.

• • Must possess a current valid Driver’s License and a clean driving record and have the ability to obtain a Montana Driver’s License within 60 days of employment.

• Knowledge of standard project management principles, project scheduling, estimating, and management.
• Knowledge of or ability to quickly learn specialized architectural, engineering, site, construction, and building code functions
• Knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government.
• Knowledge of or ability to quickly learn current practices and procedures involved in City service delivery.
• Knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions. 
• Knowledge of modern office procedures, practices and equipment, including filing systems and methods of communication.
• Ability to read and interpret architectural and engineering designs and specifications, including maps, charts, and graphs.
• Ability to prepare and present accurate and reliable documents, contracts, and reports containing findings and recommendations.
• Ability to identify problems of project scope, budget, schedule, plans, and specifications and determine necessary changes
• Ability to communicate effectively with clients, vendors, contractors, supervisors, and department heads both orally, and in writing, using both technical and non-technical language. 
• Ability to interpret and enforce compliance with plans, specifications, schedules and contract provisions.
• Ability to safely operate and care for motor vehicles and/or assigned City owned equipment.
• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies.
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language.
• Ability to understand and follow oral and/or written policies, procedures, and instructions.
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines. 
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology. 
• Demonstrates integrity, ingenuity, and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks.
• Consistently performs assignments in accordance with the City’s Core Values of Integrity, Leadership, Service and Teamwork.

• Offers for employment are conditional upon satisfactory completion of the conditional offer process including, but not limited to a driving record history check, criminal background check, thorough reference checks, and general internet search.