FINANCE ADMINISTRATOR

Location: Jamaica
Employment Type: Full-Time
Department: Finance

Position Overview

Our client, an established organisation operating in Jamaica, is seeking a competent and experienced Finance Administrator to provide comprehensive financial and administrative support to its local operations.

The successful candidate will be responsible for coordinating day-to-day accounting activities, including accounts payable and receivable, payroll administration, statutory compliance, banking, financial reconciliations and reporting.

Working closely with management and a regional finance team, the Finance Administrator will play an important role in maintaining financial accuracy, supporting operational efficiency and ensuring adherence to established accounting procedures and Jamaican regulatory requirements.

The position is ideally suited to a detail-oriented finance professional who can manage multiple accounting functions, exercise sound judgement and work independently while maintaining strong financial controls.

Key Responsibilities

Accounts Payable and Procurement

• Process supplier invoices, purchase requisitions and payment documentation.

• Verify invoices against purchase orders and supporting documentation.

• Prepare payment vouchers and coordinate approved supplier payments.

• Maintain accurate records of accounts payable transactions and outstanding obligations.

• Monitor payment schedules and assist with resolving supplier queries.

• Manage petty cash transactions, supporting documentation and reconciliations.

• Support procurement-related financial administration.

Accounts Receivable and Credit Control

• Maintain accurate customer account records and monitor outstanding balances.

• Record customer receipts and allocate payments against outstanding invoices.

• Prepare customer statements and assist with collection activities.

• Follow up on overdue accounts and resolve payment discrepancies.

• Assist with preparing credit notes, refunds and adjustments for approval.

• Prepare accounts receivable ageing reports and provide regular collection updates.

• Support compliance with established customer credit policies.

Payroll and Statutory Compliance

• Prepare and process payroll information, including salaries, wages, overtime and applicable deductions.

• Verify employee payroll information and maintain accurate payroll records.

• Assist with calculating and processing statutory deductions, including PAYE, NIS, NHT and Education Tax.

• Coordinate the preparation and timely submission of applicable payroll and statutory returns.

• Support compliance with HEART/NSTA Trust employer contribution requirements, where applicable.

• Prepare and maintain payroll reconciliation reports and employee payment records.

• Assist with the preparation and submission of General Consumption Tax (GCT) returns, where applicable.

• Support annual tax reporting and other statutory compliance activities.

Banking and Cash Management

• Coordinate daily banking activities, including deposits, transfers and approved payments.

• Monitor and maintain accurate records of cash and bank transactions.

• Assist with bank reconciliations and investigate outstanding transactions or discrepancies.

• Verify daily cash receipts and ensure supporting records are complete.

• Maintain appropriate controls over cash handling and financial documentation.

Financial Reporting and Reconciliations

• Assist with the preparation of monthly financial reports and management accounts.

• Reconcile general ledger accounts, supplier balances and customer accounts.

• Prepare supporting schedules and documentation for month-end and year-end closing.

• Assist with journal entries, expense allocations and account adjustments.

• Coordinate accounting records and financial reports with regional finance personnel.

• Support internal and external audit requirements.

• Investigate accounting discrepancies and assist with implementing corrective actions.

Financial Administration and Operational Support

• Maintain organised and accurate financial records, both electronically and physically.

• Ensure financial documents are complete, properly authorised and processed in accordance with company procedures.

• Assist with procurement documentation, expenditure monitoring and cost controls.

• Support inventory reconciliations and stock verification activities, where required.

• Respond to financial queries from management, suppliers and customers.

• Assist with improvements to accounting processes, reporting procedures and financial systems.

• Perform other related finance and administrative duties as assigned.

Qualifications and Experience

• Associate Degree or Diploma in Accounting, ACCA/CAT Level 1 or 2 qualification, or equivalent.

• Minimum of three (3) years' experience in accounting, finance administration or a similar role.

• Proven experience handling accounts payable, accounts receivable, payroll and financial reconciliations.

• Working knowledge of Jamaican statutory requirements, including PAYE, NIS, NHT, Education Tax and GCT.

• Experience using accounting software or an ERP system, preferably Microsoft Dynamics GP, Dynamics 365 or a comparable platform.

• Strong working knowledge of Microsoft Excel, Word and Outlook.

• Experience supporting month-end financial reporting and general ledger reconciliations.

• Additional professional accounting studies or qualifications would be an advantage.

Key Competencies

• Strong numerical and analytical skills.

• Exceptional attention to detail and accuracy.

• Sound understanding of accounting procedures and financial controls.

• Excellent organisational and time-management abilities.

• High level of integrity, professionalism and confidentiality.

• Ability to work independently while meeting reporting deadlines.

• Effective written and verbal communication skills.

• Strong problem-solving and reconciliation abilities.

• Ability to prioritise multiple responsibilities in a demanding environment.

• Willingness to adapt to new accounting systems and procedures.

Ideal Candidate

The ideal candidate is an experienced and dependable finance professional with practical knowledge of accounting operations and Jamaican statutory compliance requirements.

They should be confident managing routine financial transactions, payroll administration, reconciliations and financial reporting while maintaining accurate records and supporting the overall financial operations of the business.

The successful candidate will be proactive, highly organised and capable of managing financial responsibilities with minimal supervision, ensuring that deadlines are consistently met and financial information remains accurate and reliable.