*Departmental Promotional Only* Senior Board Services Specialist - Clerk of the Board's Office

• Provides lead direction and training to staff performing administrative and clerking duties for the Board; organizes work and monitors workflow; sets priorities and follows up to ensure coordination and completion of assigned work; instructs staff in work procedures.
• Provides input into selection decisions and disciplinary matters; assists with processing payroll for the Office of the Board of Supervisors.
• Provides input into the annual operational budget for the Office; assists with monitoring budget line items throughout the fiscal year.
• Oversees and reviews the preparation, assembly, and distribution of Board, commission, and committee agendas and accompanying material.
• Oversees and coordinates the Assessment Appeals procedure and meetings on behalf of the Clerk of the Board’s office, including application intake, legal notification, and hearing procedures. 
• Attends meetings of the Board, records and publishes minutes, and provides administrative and technical assistance to staff and/or the public during those meetings.
• Provides information regarding the Board and the County to members of the public, County employees, and public and/or non-profit agencies; serves as the representative of the Office of the Board of Supervisors at community outreach events.
• Liaises with County department management on Board agenda items.
• Assists with the coordination of activities related to the various commissions, committees, and boards on which individual Board member; prepares committee agendas; attends meetings and records and publishes minutes.
• Oversees the Board of Supervisors planning calendar. 
• Researches and compiles a variety of information; prepares synopses and reports for Board members.
• Serves as Board Services Manager/Clerk of the Board in their absence, assuming management responsibility for assigned services and activities of the Office of the Board of Supervisors.
• Researches Board actions and County historical items in response to inquiries from the public and others.
• Reviews and proofreads finished materials for completeness, accuracy, and format to ensure compliance with the California Ralph M. Brown Act and County policies.
• Briefs newly elected Board members on the Board of Supervisors office functions and procedures.   
• Identifies and makes recommendations for improvements to business processes and customer service.
• Ensures that specialized agenda management software and other departmental software and hardware are operational, updated, and maintained; oversees and participates in the development and maintenance of departmental websites.
• Performs related duties as assigned.

• Principles of providing functional direction and training.  
• Functions and operating procedures of the mandated responsibilities of the Clerk of the Board. 
• Functions and operating procedures of the Board of Supervisors.
• The organizational structure of county government, department relationships, programs, services, and other functions.
• Proper preparation of a variety of routine to complex legal documents.
• Applicable federal, state, and local laws and regulations affecting the activities of the Board, including open meeting laws and parliamentary procedures.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

• Plan, organize, and coordinate the work of assigned staff. 
• Provide staff leadership and work direction. 
• Train staff in work procedures.  
• Research and organize pertinent back up materials for Board agenda items.
• Process various applications, submittals, and documents in accordance with established codes and requirements.
• Prepare clear, concise, and complete meeting documentation and other reports and correspondence.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

• Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.

• Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various County sites; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information;   ability to lift, carry, push, and pull materials and objects up to 10 pounds.
• Vision to read printed materials and a computer screen. 
• Hearing and speech to communicate in person and over the telephone.  
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   

• Some departments may require pre-employment screening measures before an offer of employment can be made (i.e., background screening, physical examination, etc.). 
• Must be willing to work non-traditional work hours including evenings if needed.

ADDITIONAL INFORMATION

HOW TO APPLY

A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca. 

Applications must be submitted no later than the final filing date and time listed on the job flyer. 

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected. 

Please read the job requirements section of the announcement.  Be sure you meet these requirements since they will be carefully evaluated during the selection process.  

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible. 

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable.  Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application?

Can I change my application after submitting it?

How long until I hear back from you and how can I check for updates on my application?

Will I be informed if I am not selected for an interview / Oral Exam?

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position. 

If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.  

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. 

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States.  For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT.  THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.