Human Resources Operations Specialist

Position Overview

The HR Operations Specialist serves as the operational backbone of the HR department, maintaining data integrity across enterprise HRIS platforms, executing core employee lifecycle transactions, and elevating the day-to-day employee experience. This role requires an analytical problem-solver who thrives in ambiguity, capable of identifying procedural gaps, building standard operating procedures (SOPs) from the ground up, and ensuring multi-state wage and labor compliance.

What you'll do

• Serve as a primary administrator for HRIS platforms, processing employee lifecycle transactions including hires, transfers, promotions, compensation changes, organizational updates, and terminations.
• Maintain and audit employee data to ensure accuracy, integrity, and compliance across HR systems and records.
• Generate, analyze, and distribute recurring and ad hoc HR reports to support workforce planning, compliance monitoring, and business decision-making.
• Develop, document, and implement standard operating procedures (SOPs) and process improvements to enhance operational efficiency and scalability.
• Coordinate onboarding and offboarding activities, including background checks, motor vehicle record reviews, I-9 verification, E-Verify compliance, and employee record maintenance.
• Monitor multi-state employment laws, wage and hour requirements, and regulatory changes to support organizational compliance efforts.
• Partner with Payroll, Benefits, and business stakeholders to resolve employee inquiries, benefits issues, payroll adjustments, and data discrepancies.
• Support annual Open Enrollment, retirement plan administration activities, audits, and other People Operations initiatives.
• All other duties as assigned

Who you are

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent combination of education and experience.
• 3-5 years of progressive experience in HR Operations, People Operations, or HR Administration within a multi-state environment.
• Hands-on experience administering HRIS platforms, preferably Oracle HCM and/or ADP Workforce Now or Vantage.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, data validation, and reporting.
• Working knowledge of federal and state employment laws, including I-9, E-Verify, wage and hour regulations, and HR compliance requirements.
• Demonstrated ability to analyze data, identify process gaps, and implement practical solutions that improve operational effectiveness.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills with a strong customer-service mindset.
• Proven ability to handle highly confidential and sensitive information with professionalism and discretion.
• Detail-oriented, proactive, and adaptable professional who thrives in a fast-paced environment and can build structure within evolving processes.

What's in it for you?

• Annual base salary range: $62,000- $84,000
• Bonus target range: 5-10%
• Generous benefits package including medical, dental, vision, life, disability
• A company culture that prioritizes internal development and professional growth
• Time off with pay  
• 401(k) plan with a degree of employer matching
• Paid parental leave
• Wellness programs and product discounts

Please note, all offers presented to candidates are carefully crafted to ensure market competitiveness, equity, and reflect the individual candidate’s education, experience, skills and potential.

Hunter Douglas is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.

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