TA Coordinator - Specialty Nursing

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.

Job Summary

Provides an array of recruiting support to include prescreening candidates, scheduling, setting up and hosting video interview events, travel arrangements, pulling and reviewing reports, maintaining databases, preparing recruiting materials (forms, spreadsheets, communications, etc), providing assistance applicants as needed and other duties as assigned.

The Talent Acquisition Coordinator supports the Specialty Nursing recruitment team by coordinating interviews, managing recruitment logistics, and delivering an exceptional candidate experience throughout the recruting process. This role partners closely with recruiters, hiring leaders, and candidates while balancing multiple priorities in a fast-paced environment. The ideal candidate is organized, proactive, resourceful, and tech-savvy, with strong problem-solving skills, attention to detail, and a commitment to providing outstanding customer service.

Job Description

Desired Skills

• Strong organizational and time management skills

• Excellent verbal and written communication

• Ability to manage multiple priorities in a fast-paced environment

• Critical thinking and problem-solving abilities

• Proactive, self-motivated, and resourceful

• High attention to detail and follow-through

• Strong customer service and relationship-building skills

• Proficiency with Microsoft Office and HR/recruitment systems

• Ability to quickly learn new technologies and processes

• Collaborative team player with the ability to work independently

• Continuous improvement mindset with a focus on process efficiency

Minimum Qualifications

Education: Associates degree in Business or related field of study preferred. In lieu of degree, a minimum of one (1) year commensurate experience is required.

Licenses/Certifications:  (None)

Experience / Knowledge / Skills:

• One (1) year of experience in an administrative support role preferably in Human Resources (Recruitment), Healthcare, Customer Service, or related field.

• Strong communication, prioritization, and organization skills.

• Ability to work in a team environment.

• Strong administrative skills to include using Word, Excel, and PowerPoint.

• Computer savvy and has the ability to adapt to new platforms and programs quickly.

• Flexibility, adaptability, integrity, and interpersonal skills.

• Demonstrated ability to meet deadlines, stay on top of multiple tasks, and meet deadlines priorities.

• High attention to detail and follow-up skills.

• Service oriented and strives for a great customer experience.

Principal Accountabilities

• Reviews applications against minimum qualifications.

• Schedules phone screens, interviews, and meetings.

• Prepares interview itineraries.

• Provides applicants with information (i.e. directions, itineraries, interview schedules, job descriptions.

• Assists with data collection and reporting.

• Schedules travel arrangements.

• Sets up on-site and digital interviewing events/job fairs.

• Coordinates the event planning for all recruitment related events, including registration, marketing materials, participant coordination, travel and other additional items.

• Attends internal and external job fairs and recruiting events as needed.

• Takes guidance from team on prioritizing daily work activities and handling any recruitment challenges.

• Partakes in huddles, team meetings, department meetings, training sessions, etc. as requested.

• Performs departmental general office duties as necessary.

• Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.

• Other duties as assigned.