Administrative Services Technician (Marin County Parks, Community Development Agency)

Marin County Parks

Marin County Parks manages 40 public parks and pathways, and 18,500 acres of open space. These public lands, which include McNears Beach, Paradise Beach, Roy’s Redwoods, Bolinas Lagoon, Mount Burdell, and Ring Mountain, reflect the rich variety of ecosystems in coastal northern California.

A department of the County of Marin, our mission is to educate, inspire, and engage the people of Marin in the shared commitment of preserving, protecting, and enriching the natural beauty of Marin’s parks and open spaces, and providing recreational opportunities for the enjoyment of all generations.

Marin County Parks promotes a collaborative and supportive team-oriented work culture based on a shared mission, personal integrity, and positive attitude. 

As the stewards of their public lands, we are committed to ongoing engagement and relationship-building with the people and communities we serve. Parks’ priorities are guided by this community dialogue.

These include:

• Park facilities maintenance and improvements
• Open space road and trail management and improvements
• Vegetation management for wildfire risk reduction and ecosystem health, in partnership with regional fire departments, the Marin Wildfire Prevention Authority, and natural resource scientists
• Climate change and sea-level rise resilience
• Equity

Community Development Agency

The Community Development Agency is dedicated to promoting, protecting, and advancing healthy, safe, and equitable communities. The Agency is responsible the following programs:

- Building and Safety Division: Provides permits to homeowners and builders to promote construction safety.

- Environmental Health Services: Works to protect the public from foodborne and waterborne illnesses, help keep wells and septic systems safe and healthy, and protect the environment by supporting safe solid waste disposal practices.

- Planning Division: Responsible for writing planning policies and codes, like those found in the Countywide Plan and the Development Code. We review and issue decisions on applications for various development projects in the unincorporated areas of Marin County.

- Housing and Federal Grants Division: Ensure all Marin residents have equal access to safe and affordable housing. 

There are currently two (2) full-time, regular hire Administrative Services Technician vacancies - one (1) in Marin County Parks and one (1) in the Community Development Agency. However, candidates who meet the requirements for this position may be considered for future vacancies (regular, fixed term, full-time, part-time, contingent) in Marin County Parks, the Community Development Agency, and other departments throughout the County while this list remains active. We encourage you to apply now if you are interested in Administrative Services Technician assignments in any County Department.

Under the direction of the Administrative Services Associate, the Administrative Services Technician (AST) will be responsible for completing and processing a wide variety of technical and complex documents related to the work of the department, such as accounts payable, applications or requests for goods, trades, services, and construction, administration support and bank reconciliation. This AST uses variety of standard office equipment, including a computer and various spreadsheet, word processing and specialty software’s. They will ensure that documents are complete, accurate and in compliance with program and departmental policies and procedures. They will prepare a variety of statistical, fiscal, narrative, and other reports, utilizing data from a variety of sources which requires compilation and summarization. The AST will provide administrative support to staff for meetings and report submission processes. They will support agencywide HR, recruitment and onboarding processes, including outreach, coordination and communication with job applicants, interview panels, and hiring managers.

The Highly Qualified Candidate for this assignment can work collaboratively with team members, department staff and members of the public, is self-directed, and demonstrates excellent judgment and decision-making skills. They are a self-starter who can organize their own work and meet critical deadlines. They have demonstrated experience monitoring relatively complex budgets with multiple funding streams and preparing a variety of accounting related documents such as invoices, accounts receivable for multiple clients, and purchase orders. They have experience working in MUNIS or a similar financial system and has strong proficiency with Microsoft Office and/or Microsoft 365 (including Excel, Outlook and Word). Prior experience working in a public agency is a plus.

Additional highly desirable skills include:

• Can prepare, maintain and audit a wide variety of forms, reports, and documentation for completeness, accuracy, and compliance with policies and procedures. 
• Can prepare accurate, effective and timely reports, correspondence, procedures and other materials.
• Review, reconcile, and maintain financial records with a high degree of accuracy.
• Process payroll, invoices, purchase orders, deposits, refunds, and other financial transactions in accordance with County policies and procedures. 
• Provide outstanding customer service while responding professionally to inquiries from staff, vendors, partner agencies, and the public.
• Maintain confidentiality when handling sensitive financial and personnel information.
• Identify and recommend improvements to administrative and financial processes to increase efficiency and accuracy.

KNOWLEDGE OF

• Standard office practices and procedures, including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Basic budgetary principles and terminology.
• Business arithmetic, including fractions and decimals.

ABILITY TO

• Perform technical, specialized, complex and/or difficult office administrative support work for a department or unit.
• Interpret, apply and explain policies, laws and regulations to the administrative operations and procedures of the department or unit.
• Conduct basic administrative research.
• Collect and compile data and prepare accurate, effective and timely reports, correspondence, procedures and other written materials.
• Use computer applications related to the work, including word processing, spreadsheet and database applications.
• Organize own work, set priorities and meet critical deadlines.
• Lead the work of others.
• Represent the department on a variety of task forces and committees.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Communicate effectively both verbally and in written form.

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Equivalent to completion of twelve semester or eighteen quarter units in coursework in business or public administration, accounting, economics or a field closely related to the work and two years of office administrative experience that included a combination of document review and processing, administrative or financial record keeping and/or office management. One year of additional experience as outlined above may be substituted for the education.

For any questions concerning this position announcement, please contact Dario Aguilar at [email protected]

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. 

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

LiveScan: Marin County Parks candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.

A pre-placement physical examination given at County expense is also required prior to appointment.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency