Administration & Logistics Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

 

Operational Support and Coordination 

• Support the Administrative Coordinator in providing prompt customer services to carry out and accomplish the goals of Administration unit.
• Develop and maintain good working relationships with service providers to obtain the best
• Ensure integration of work with other team members in Administration unit.
• Support the Admin Coordinator in working with different office clients to ensure customer satisfaction.
• Make sure that internal & external travel and accommodation needs  and other hotel reservations are done on a timely manner

Logistics and procurement functions

• Process purchase requisitions / orders within purchasing authority to support smooth project implementations
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Obtain supplier price quotes on a timely manner.  Place orders with suppliers on time to ensure timely delivery of materials to the project sites.
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Address staffing resource needs and supervise purchasing clerks
• Develop and maintain constructive and cooperative working relationships with colleagues and management
   

Quality Assurance and compliance

• Ensure that financial transactions specifically office bill payments are within financial and administrative policies and procedures.
• Support the Administration Coordinator to ensure that all office practices are compliant with administrative & finance policies and procedures.

Professional Development

• Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships;
• Work  Life balance
   

EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE

• Diploma or Bachelor’s Degree in Administration or relevant field
• Minimum of 2 -5 years experience in office administration experience, logistics & procurement roles
• Experience in office asset repair and maintenance
• Experience or exposure to project management in the NGO space
• Able to work independently and with minimal supervision
• Intermediate skills in Microsoft applications
• Strong oral, written and interpersonal communication skills
• Customer service
• Self Motivated
• Must be a Christian

A competitive salary, benefits, and career development opportunity will be offered commensurate with relevant experience, knowledge, and qualifications.

Interested applicants should submit the following documents all in one PDF file before; Friday 7 August, 2026, (Midnight, PNG Time)

• Expression of interest

• Detailed CV

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to safeguarding all children and adults living where World Vision operates. We enforce a zero tolerance policy for any forms of violence, abuse and exploitation against children or adults, either by employees or others affiliated with our work. We do not employ staff whose background is not aligned with our safe guarding practices. Employment is conditional upon successful completion of all mandatory background checks, including criminal record checks, where required.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted: