SCAO Assistant

Job Code: R11119

Full Time Salary Range: $45,053.04 - $65,326.80

FLSA Status: Exempt

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This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

Distinguishing Factors:

Summary of Job Classification:

The SCAO Assistant serves as the front desk assistant for the State Court Administrator Office (SCAO). This position also assists with administrative and clerical work.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Provides reception duties by greeting visitors, answering phones, and providing necessary information for guests and SCAO staff. 

• Schedules meeting and conference rooms for SCAO personnel. 

• Registers guests with property management systems for entry into the SCAO suite.

• Responsible for all aspects of the SCAO suite hoteling software and assists SCAO employees with registration and troubleshooting.

• Provides signage for office, cubicle and daily conference room schedules.

• Leads the coordination of evacuation and safety procedures for the SCAO suite. 

• Responsible for administration of state fleet vehicle reservations and check in/out processes.

• Accepts, sorts, and distributes incoming mail and packages. Processes outgoing mail and packages for transmission/shipment in coordination with service providers and customers.

• Provides clerical support which may include making copies, ordering food, scheduling meetings, and ordering/inventorying supplies for divisions and common areas.  

• Assists divisions with general clerical or administrative support as requested including travel requests and project support. 

• Performs preventive maintenance on office equipment and coordinates arrangements for necessary servicing of equipment including copiers, fax machines, phone system and related equipment. Also coordinates arrangements for repairing building maintenance issues through property management systems.

• Maintains a manual for reception coverage staff including step-by-step instructions and current directory of extensions.

• Attends meetings and completes training as required.

• Performs other duties as assigned.

Supervisor Responsibilities:

Job has no responsibility for the direction or supervision of others.

Physical Demands:

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment:

Relatively free from unpleasant environmental conditions or hazards. Office environment.

Education and Experience Equivalency:

High School Diploma or G.E.D. Equivalency 

Work Related Experience:

One (1) year of general clerical work-related experience in an office setting. 

Licenses and Certifications: 

None. 

Preferred Qualifications:

Experience working as a receptionist in a professional office setting. Experience in reservation systems, Microsoft Outlook, and other office computer systems preferred.

The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.

Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.

How to Apply:

For more information and to apply online, please visit our website listed below:

https://www.coloradojudicial.gov/careers 

Please note: Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time.