Administrative Analyst I-III - Health & Human Services

The Administrative Analyst job class represents professional positions responsible for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations at the department/division level.   The Administrative Analyst classification oversees and participates in the day-to-day fiscal/accounting operations and budget preparation/monitoring activities in assigned department/division.   The Administrative Analyst may supervise clerical and/or technical employees in the implementation of budget processing, accounting, financial reporting, contract monitoring, specialized programmatic activities, and/or other related services and functions.   Specific duties will vary with the organizational unit to which assigned.  Selected positions within the County of Inyo may be allocated to this job series in the performance of any one of the designated areas of responsibility on a department-wide basis

DISTINGUISHING CHARACTERISTICS:  

Analyst I:  

This is the entry level and first working level.  Incumbent initially works under closer supervision while performing duties. 

Analyst II:  

This is the journey level of the series.  Incumbents working at this level receive more limited supervision within a broad framework of policies and procedures and may be assigned more complex tasks and work at a more independent level performing duties for which guidelines have been established. 

Analyst III:  

This is the advanced level of the series, fully competent to perform a variety of duties with minimal supervision.   

Duties may include, but are not limited to the following:

• Works closely with the Department or Division Head or independently and performs a variety of responsible administrative, organizational, budgetary, accounting, and statistical work
• Researches, writes, monitors, and administers a variety of grants
• Works with the public
• Monitors, maintains, and organizes training and other records
• Prepares budget documents
• Prepares and presents comprehensive reports and recommendations
• Assist in the development and implementation of various State mandated programs, and perform the necessary duties required by those programs
• May supervise and evaluate the personnel assigned to assist with the accounting programs, trust distributions and balancing, and any other programs and systems determined to be necessary or required
• Analyze revenues and expenditures in relation to program service requirements and service delivery
• Provides accounting, collections, and related financial documents
• Works closely with federal, state, county, and city personnel and departments
• Provides public information and makes public presentations as needed
• Attends out-of-county training, seminars, and meetings as required
• Performs other duties as assigned

EDUCATION and EXPERIENCE:
Analyst I:

• Equivalent to graduation from a four-year college or university with major coursework in business or public administration, management, or closely related field with knowledge and understanding of governmental grant administration and monitoring being highly desirable
  OR
• Six years of office or program administrative experience including prior supervisory experience
• Experience working in a governmental agency is preferred.

 Analyst II:

• Must meet all qualifications for Administrative Analyst I above
• Plus one additional year of administrative and analytical experience, preferably within a local government environment, involving grant administration and monitoring or the collection, compilation, and analysis of financial, budgetary, or administrative data. 

Analyst III:  

• Must meet all qualifications for Administrative Analyst II above
• Plus two years of professional level experience, preferably within a local government environment, in administrative, management, budgetary, grant administration, or similar analytical or management support work.  

KNOWLEDGE OF: 

• Administrative techniques including the principles of organization, accounting, budget, and organizational analysis
• Budgetary procedures and practices
• Basic principles of administration
• Research methods and techniques
• Methods of report preparation
• Modern office procedures, methods, and equipment, including computer software and hardware, particularly as related to budgetary and statistical analysis.

ABILITY TO: 

• Collect, evaluate, and interpret varied information and data, either in statistical or narrative form
• Coordinate multiple projects and meet critical deadlines
• Prepare clear, concise and complete reports and other written materials on a variety of financial, budgetary, and administrative issues; maintain accurate records and files
• Perform detailed analysis and administrative work involving the use of independent judgment and personal initiative
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Work cooperatively with those contacted in the course of work
• Physical ability to sit for prolonged periods of time, stand, twist, lift, and carry up to 25 pounds
• Climb and descend stairs
• Drive a motor vehicle
• Frequent telephone use 

SPECIAL REQUIREMENTS: 

• You may be required to drive a motor vehicle in the course of employment and must possess a valid operator’s license issued by the State Department of Motor Vehicles
• Must successfully complete a pre-employment background investigation
• Your position may be required to serve as a Disaster Service Worker during a County emergency

APPLICATION: 
It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Beginning with your present or most recent job, show a complete record of your employment.  Describe in detail any aspects of your experience or activities that are particularly appropriate for the position for which you are applying. You may not submit resume in lieu of completing the Employment Record fields.  We will evaluate your qualifications based solely on the information entered into the Employment Record form.

It is not acceptable to complete the application with statements like “See/Refer to resume” or “See attached”. 

IMPORTANT:   If requesting Veteran's preference, you must attach a copy of your DD214 with your application
 
SELECTION:  
Selection procedures will be determined by the number and qualifications of applicants and may include a qualification screening, written examination, and oral interview. 
 
REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH QUALIFYING DISABILITIES:  
Inyo County will make reasonable efforts in the examination process on a case-by-case basis to accommodate persons with disabilities.   If you have special needs, please contact (760) 878-0377 prior to the examination process.  
 
CITIZENSHIP/IMMIGRATION STATUS:   
Inyo County hires only U.S. citizens and lawfully authorized non-citizens in accordance with the Immigration Reform and Control Act of 1986.  
 
WORK LOCATION:
The County of Inyo has work sites located throughout the Owens Valley (Independence, Bishop, Lone Pine, Big Pine, and Olancha) and the Death Valley area (Death Valley, Tecopa, and Shoshone).  All Inyo County positions are considered Countywide.  Positions are assigned to a work site based upon the needs of the County. Positions may be temporarily or permanently reassigned to another work site as deemed necessary by the Department Head and/or County Administration.