Temporary Communications & Event Specialist

Job Posting Location:

Claremont, CA

Job Posting Title:

Temporary Communications & Event Specialist

Job Description:

Established in 1925, The Claremont Colleges includes five undergraduate liberal arts colleges and two graduate institutions: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute. Located on contiguous campuses in the Southern California city of Claremont, each institution has its own student body, faculty, governance, curricular emphasis, culture, and mission. Intercollegiate cooperation provides university-scale services and facilities. With 8,500 students and 3,300 faculty and staff located on more than 540 acres of land, The Claremont Colleges benefit from the diverse missions, character and culture, and the integration of academic and extracurricular programs that make up this truly unique consortium. Nestled in the San Gabriel Mountain foothills, Claremont is 32 miles east of Los Angeles and part of the greater Los Angeles County.

Hourly Range: $22.00 - $24.00/hour

This is a temporary, one-year appointment with the potential for extension based on institutional needs.

ANTICIPATED START DATE: As soon as possible, but no later than mid-November. If the recruitment timeline does not allow for a start by mid-November, the start date will be deferred to January 2027. 

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

This position reports to the Assistant Director for the School of Arts & Humanities.  Works with all members of the School of Arts & Humanities community to provide information and communication about all events, activities and important information via the website, announcements, social media, emails and more.  Build and maintain strong web and social media presence for each department and the School of Arts & Humanities, while working within the guidelines and procedures established by the university. 

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Ensuring that all communication content is consistent with the mission and strategic goals of Claremont Graduate University, design and implement a communications strategy and plan for the School of Arts and Humanities and each of its departments.
• Under the direction of the SAH Assistant Director and in cooperation with CGU Marketing and Communications on design and with faculty on content responsible for maintaining and updating all school/department webpages.  Implement a content editorial calendar to manage content to coincide with annual academic cycle.
• Utilizing a variety of social media platforms, assist in building and maintaining an active community by producing written and graphic/visual content to help promote and share the school’s activities through interaction with students, faculty, staff, and alumni.
• Develop and implement digital marketing campaign for the School of Arts & Humanities and each of its departments.
• Analyze key metrics to determine success of all communications activity and compile reports to demonstrate results.
• Monitor trends in social media tools, applications, channels, design and strategy.
• Gather information from staff, students and faculty to create announcements for events.  Post announcements in appropriate locations (bulletin boards, electronic boards, website, calendars, etc.). 
• Post event information on CGU Master Calendar and all other relevant calendars.
• Create and distribute regular electronic newsletters to current students, alumni, boards/councils and other interested parties.
• Attend as many SAH events as possible, becoming familiar with students, staff and faculty and their ‘stories’, take photos and/or video for sharing on social media or including in the newsletter.

Event Support

• Work together with the SAH Events Coordinator to:
  • Plan and organize events.
  • Publicize events, both internally and externally as needed.
  • Create promotional materials, hardcopy and digital as needed.
  • Direct student assistants in relation to event support.
• Assist with determining successfulness of various events as they impact marketing and recruitment.
• Invite alumni to appropriate university, school, or departmental related events. Ensure that relevant special events information is publicly available to alumni. 

 

General Duties

• Under the supervision and at the request of the Assistant Director, fill in when needed due to temporary absences or vacancies left by other school staff.
• Interact with other department staff across the university as needed, and when directed by the Assistant Director, assist in the training of other department staff.

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• Accept other duties as assigned and approved by the Assistant Director, Executive Director and/or Dean for School of Arts and Humanities.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

1.     This position requires excellent interpersonal, organizational, verbal and written communication skills.  Ability to communicate with courtesy and diplomacy, efficiently follow written and oral instructions, and maintain relationships with a diverse group of individuals, including students, faculty, staff, alumni, prospective students, and donors.

2.     Strong self-accountability and work standards; sets high standards of performance for self and assumes responsibility and accountability for successfully completing assignments or tasks.

3.     Experience working with Microsoft Office Suite and ability to learn additional programs, including PeopleSoft student database.

4.     Some graphic design experience helpful, including experience with Adobe Suite of products.

5.     Adept at editing and building websites and social media campaigns.  Ability to build community engagement and maintain strong base of supporters.

6.     Ability to understand, interpret and put into action complex verbal and/or written instructions and communications.

7.     Ability to work independently, take direction and work as part of a team required.

8.     Understanding of academic programs and processes.

9.     Professional demeanor and dress, communication style, and outgoing, confident professional image.

QUALIFICATIONS

EDUCATION: Bachelor’s degree plus two years of related experience or an equivalent combination of education and experience.

 

EXPERIENCE: Two years of related experience required. Experience and enthusiasm for editing, building web-content and social media campaigns.  Excellent customer service experience required.

 

LICENSES / CERTIFICATES: Must possess a valid California Driver’s License and meet CGU’s authorized driver’s requirements.

 

OTHER PREFERENCES: Significant social media and web experience

HOURS: The regular work schedule for this position is generally Monday through Friday, 8:30 a.m. to 5:00 p.m. Work hours and schedules may vary based on university, departmental, and operational needs. This position is primarily on-site; however, flexible or remote work arrangements may be available with supervisor approval and are subject to operational needs and university practices. Any flexible work arrangement may be modified or discontinued as business needs change.

CLASSIFICATION AND STATUS: Non-exempt, full-time. Benefits-eligible.

 

SUPERVISORY RESPONSIBILITY: n/a

 

REPORTS TO: SAH Assistant Director

Physical Activities

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
☐ Never         ☒ Occasionally           ☐ Constantly

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
☐ Never         ☒ Occasionally           ☐ Constantly

Remaining in a stationary position, often standing or sitting for prolonged periods.
☐ Never         ☐ Occasionally           ☒ Constantly

Moving about to accomplish tasks or moving from one worksite to another.
☐ Never         ☒ Occasionally           ☐ Constantly

Adjusting or moving objects up to 50 pounds in all directions.
☐ Never         ☒ Occasionally           ☐ Constantly

Communicating with others to exchange information.
☐ Never         ☐ Occasionally           ☒ Constantly

Repeating motions that may include the wrists, hands and/or fingers.
☐ Never         ☐ Occasionally           ☒ Constantly

Operating machinery and/or power tools.
☐ Never         ☒ Occasionally           ☐ Constantly

Operating motor vehicles or heavy equipment.
☐ Never         ☒ Occasionally           ☐ Constantly

Assessing the accuracy, neatness and thoroughness of the work assigned.
☐ Never         ☐ Occasionally           ☒ Constantly

Environmental Conditions

Low temperatures.
☐ Never         ☒ Occasionally           ☐ Constantly

High temperatures.
☐ Never         ☒ Occasionally           ☐ Constantly

Outdoor elements such as precipitation and wind.
☐ Never         ☒ Occasionally           ☐ Constantly

Noisy environments.
☐ Never         ☒ Occasionally           ☐ Constantly

Hazardous conditions.
☒ Never         ☐ Occasionally           ☐ Constantly

Poor ventilation.
☒ Never         ☐ Occasionally           ☐ Constantly

Small and/or enclosed spaces.
☒ Never         ☐ Occasionally           ☐ Constantly

No adverse environmental conditions expected.
☒ Never         ☐ Occasionally           ☐ Constantly

 

Physical Demands

Sedentary work that primarily involves sitting/standing.
☐ Never         ☐ Occasionally           ☒ Constantly

Light work that includes moving objects up to 20 pounds.
☐ Never         ☒ Occasionally           ☐ Constantly

Medium work that includes moving objects up to 50 pounds.
☐ Never         ☒ Occasionally           ☐ Constantly

Heavy work that includes moving objects up to 100 pounds or more.
☒ Never         ☐ Occasionally           ☐ Constantly

EEO Statement:  

Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. 

This job description defines the essential or fundamental job duties of the employment position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

 

It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Successful completion of criminal background and DMV checks required for final candidate.