Accounts Payable Specialist

About Athena

At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

The Accounts Payable Specialist owns day-to-day AP operations for Athena's Philippine entity, including review of invoices, vendor payments, credit card expense, and employee payments, and assists the AP Manager in driving key initiatives and projects. Adherence to company policies, controls, and Philippine regulatory requirements, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role.

Duties & Responsibilities

• Performs weekly processing of vendor and employee payments and ensures clearing of items in accounting system
• Verifies the vendor's bank account information and registers with the bank platforms
• Send payment notifications to vendors and employees via mail merge and generates BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction
• Ensures PH AP transactions comply with BIR requirements, including correct application of expanded tax rates, and provides supporting data for withholding tax filings to the outsourced tax provider
• Assists with monthly AP bank reconciliations
• Ensures billable to client transactions are endorsed to the billing team
• Process Credit Card issuance and review expense liquidation
• Ensures accurate and timely month-end and year-end close processes for AP
• Monitors AP Trackers' completeness and accuracy, as needed
• Conducts audit for Credit card transactions, users and other AP processes
• Analyzes and prepares reports
• Reconciles accounts payable transactions and resolves vendor issues and concerns
• Assist AP Manager in AP projects and initiatives and recommend Improvements to increase efficiency and accuracy
• Assists with audits and provides documentation and support if necessary
• Collaborate with other departments on key initiatives which impact the AP processes
• Provides backup coverage for Accounts Payable processes in Athena's other operating countries
• Other tasks as assigned

Key Stakeholders

• Finance (all teams)
• C-suite and other department leaders
• External (vendors, PH bank contacts, outsourced tax provider)

Skills and Competencies

• Expertise in Accounts Payable processes (including accounting and banking systems)
• Experience with QuickBooks Online (QBO) and Tipalti preferred, but not required
• Strong attention to detail and accuracy
• Analytical, critical thinking skills
• Excellent communication skills in dealing with external and internal stakeholders
• Strong organizational and time management skills
• Proficiency with Excel/Google Sheets formulas and functions and Google Slides

Relevant Experience Required

5+ years of accounting experience and/or AP experience

Educational and Certification Requirements

Bachelor’s degree in accountancy or any Finance-related course

Equal Opportunity Employer

At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.