- Salary
- $26k+/yr
- Location
- Kingsville, TX, TX, US
- Education
- High School
- Source
- GovernmentJobs
Description
GENERAL STATEMENT OF JOB
Provides essential administrative and customer service support for the Municipal Court. Responsibilities include processing legal citations, maintaining accurate court records, collecting fines and fees and executing specialized clerical tasks during court sessions. This role requires high accuracy, adherence to strict legal codes, and professional public contact with managing sensitive or confrontational situations. A Deputy Clerk is expected to adhere to all City policies and procedures, as well as state and federal guidelines applicable to assigned duties.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
- Strong communication and interpersonal skills, with the ability to interact professionally with diverse populations under potentially stressful or adversarial circumstances.
- Payment processing of fines and fees (fines, court costs, restitution fees, credit card fees) into court management database.
- Prepares and reconciles daily cash drawers and deposits including reconciling with running spreadsheet audits at end of shift.
- Maintains and organizes court documents and records, both electronically and in the hard copy format.
- Adheres to all standing orders as issued and directed by the Municipal Court Judge.
- Schedules and maintains pre-trial and show cause docket.
- Greets and assists the public, including attorneys, defendants, jurors and witnesses.
- Prepares summons, warrants, and other legal documents as directed.
- Processes and files legal documents, such as complaints, subpoenas and orders.
- Manages the court docket and ensures timely and accurate processing of cases.
- Responds to inquiries from the public providing information assistance in courteous and professional manner.
- Collaborate with other court staff and departments to ensure the efficient operation of the court.
- Research and retrieves stored records.
- Predictable and regular attendance.
- Performs other related duties as assigned.
MINIMUM EDUCATION AND TRAINING
Education: High school diploma or GED
Experience: Two (2) years of general administrative, clerical, data entry, or customer service experience involving public contact. One (1) year of cash handling or teller experience
License/certification: In accordance with Texas Department of Public Service (DPS), individuals must be able to receive and maintain clearance for accessing CJIS classified information.
Any combination of education and experience providing the necessary knowledge, skills, and abilities to conduct the essential duties of the position.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Required Knowledge, Skills, and Abilities:
- Precise, thorough, exacting and meticulous regarding records and responsibilities and in performing assigned duties
- High integrity
- Ability to work under stress when confronted with critical or unusual situations
- Ability to maintain confidentiality
- Ability to understand and apply modern office methods and procedures
- Ability to navigate specialized court administration software
- Ability to read, write and communicate effectively in person or by phone with the public in the English language
- Ability to use tact and diplomacy
- Ability to establish and maintain an effective working relationship and to communicate with department personnel, other City employees and the public.
Physical Requirements:
This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.Additionally, the following physical abilities are required:
- Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Handling: Picking, holding, or otherwise working, primarily with the whole hand.
- Visual ability: sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
- Hearing ability: sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
- Speaking ability: sufficient to communicate effectively with other individuals in person and over the telephone.
- Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
- Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORK ENVIRONMENT
Typically works indoors and may travel to other City buildings. Works close to others in shared office space. May be required to work hours other than the regular schedule.
This position requires regular and reliable attendance and the employee’s physical presence at the workplace.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description.