Project Planning & Coordination Officer | Karachi | Onsite | PKR Salary

About the Client
Hiring for well-known builders & developers.

Role Objective

The Project Planning & Coordination Officer will provide centralized back-office support for AGH construction projects. The role will convert site and procurement information into structured plans, quantity and cost workings, trackers, reports and management controls, while coordinating closely with site teams, purchasing, accounts, suppliers and management.

Key Responsibilities

1. Project Planning & Schedules

Prepare and maintain project schedules, milestone plans, activity trackers and look-ahead plans. Follow up on pending activities and highlight delays, dependencies and upcoming requirements.

2. Quantity Workings & BOQ Support

Assist in preparing, checking and updating quantity workings and BOQs. Coordinate with drawings, site measurements and project requirements to maintain reliable quantity records.

3. Cost Breakups & Project Budgets

Prepare detailed cost breakups for works, materials and packages; maintain project budgets and support management in evaluating expected project costs.

4. Budget vs. Actual Tracking

Track committed and actual expenditure against approved budgets, identify variances and provide periodic summaries for management review.

5. Supplier & Vendor Database Management

Develop and maintain a structured database of suppliers, contractors and vendors, including categories, contacts, quotations, commercial terms, performance history and relevant documentation.

6. Supplier Quotation Comparisons

Prepare clear comparative statements for quotations, covering price, specifications, quantities, payment terms, lead times and other commercial considerations to support procurement decisions.

7. Procurement Planning & Follow-ups

Maintain procurement schedules linked to project requirements, track RFQs, approvals, purchase decisions, deliveries and outstanding items, and follow up with relevant teams.

8. Material Requirement Planning

Coordinate with project/site teams to identify upcoming material requirements in advance and help ensure that procurement timing supports the construction schedule.

9. Quantity Ordered vs. Consumed Tracking

Maintain records of quantities required, ordered, delivered, issued/consumed and remaining, helping identify shortages, excess purchases and unusual variances.

10. Project-wise Cost Reporting

Prepare project-wise cost summaries and management reports showing budget, commitments, actual expenditure, procurement status and key cost variances.

11. Project Documentation

Maintain organized digital records for drawings, BOQs, quotations, comparative statements, purchase records, approvals, schedules, reports and other project documentation.

12. MOMs & Action Trackers

Prepare Minutes of Meeting (MOMs), record decisions and responsibilities, maintain action trackers and follow up with responsible persons until closure.

13. Cross-functional Coordination

Act as a back-office coordination point between site teams, purchasing, accounts and management to ensure project information is current, consistent and available for decision-making.

14. AGH Project-Management Systems

Help develop, standardize and maintain AGH's project-management systems, templates, trackers, dashboards and reporting formats so that all projects can be monitored through a consistent management framework.

Candidate Profile

• BS Project Management preferred; candidates from Construction Management, Engineering Management, Civil Engineering/Technology or related disciplines may also be considered.
• Fresh graduates with strong analytical ability may apply; 1–3 years of relevant experience will be an advantage.
• Construction or real-estate project exposure is preferred but not mandatory.
• Strong numerical ability and comfort working with quantities, rates, budgets and cost data.
• Strong command of Microsoft Excel; ability to build structured trackers, comparisons and reports.
• Good written communication, documentation and follow-up discipline.
• Organized, detail-oriented and capable of handling information across multiple projects simultaneously.
• Ability to coordinate professionally with site staff, suppliers, purchasing, accounts and management.

Preferred Software / Technical Skills

• Microsoft Excel (essential)

• Microsoft Project or similar project scheduling software (preferred)

• Word and PowerPoint / presentation and reporting tools

• Familiarity with BOQs, drawings, procurement trackers and cost-control formats
• Ability to learn and administer AGH's digital project-management system

Key Performance Expectations

• Management receives timely and accurate project information.

• Procurement requirements are identified before they become site delays.
• Budgets, quantities, commitments and actual costs remain traceable.
• Supplier comparisons and procurement records are structured and decision-ready.
• Meetings result in documented actions with clear ownership and follow-up.
• AGH develops consistent project controls and reporting standards across its construction portfolio.

Career Direction

The role is intended to develop into a broader Project Controls / Project Management position within AGH, with increasing responsibility for planning, cost control, procurement coordination, management reporting and systems across multiple construction projects.

Other Details:

Department: Project Management / Planning & Controls
Location: Karachi
Role Type: Back Office – Project Support & Coordination
Reporting To: Management / Project Manager
Preferred Background: BS Project Management; construction exposure preferred
Experience: 1-3 Years
Location: DHA Phase 8, Karachi
Salary: Market Competitive 
Timings: Monday to Saturday, 9am to 7pm

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