SENIOR EXECUTIVE / EXECUTIVE, SPECIAL AFFAIRS, GOVERNANCE & ENHANCEMENT

1) GENERAL DESCRIPTION

The position is responsible for assisting the Integrity Unit in all aspects of integrity management and compliance delivery. The Senior Executive / Executive will work closely with Integrity Managers to implement the Integrity Management Framework and reporting, including operational, subsidiaries, HQ corruption risks, and awareness campaigns. The Senior Executive / Executive will coordinate with various functional areas across the organisation, to ensure all integrity issues are identified, assessed, mitigated/managed, and monitored/reported effectively.

2) JOB DESCRIPTION

Documentation and Record Keeping

• Assist in maintaining and updating records of integrity-related activities and training sessions.

• Help with the documentation of compliance reports and audit findings.

• Organize and file documents related to the Anti-Bribery Management System (ABMS) and other integrity policies.

Data Collection and Analysis

• Gather data from various departments to support integrity-related audits and reviews.

• Analyze data to identify patterns, risks, and areas for improvement.

• Assist in preparing presentations and reports based on data analysis.

Support in Training and Awareness Programs

• Assist in the preparation and dissemination of training materials and presentations.

• Help coordinate logistics for training sessions, workshops, and seminars.

• Participate in the delivery of integrity awareness training and workshops.

Communication and Outreach

• Draft and edit communication materials for internal campaigns, including newsletters, emails, and SharePoint postings.

• Support the development of content for the Integrity Unit's online platforms, such as SharePoint and Telegram.

• Assist in organizing events like Integrity Pledge ceremonies and Integrity Talks.

Compliance Monitoring and Reporting

• Help monitor compliance with integrity policies and procedures within the organization.

• Assist in conducting internal audits and assessments to identify areas of improvement.

• Prepare reports on compliance status and integrity initiatives for review by senior management.

• Assist in organizing meetings, preparing agendas and taking minutes.

• Communicate updates and reminders regarding integrity policies and procedures.

Administrative Support

• Provide general administrative support to the Integrity Unit, including scheduling meetings and managing correspondence.

• Assist in maintaining the integrity of internal databases and tracking systems.

• Support the preparation of presentations and reports for board meetings and other official gatherings.

Special Projects

• Participate in special projects as assigned by the Head of the Integrity Unit,

• such as risk assessments and development of new policies.

• Collaborate with other departments on cross-functional projects related to integrity and compliance.

• Assisst in the implementation of new initiatives aimed at enhancing the organization's integrity framework.

Learning and Development

• Take part in training and professional development opportunities to enhance knowledge of integrity and compliance.

• Prepare a report or presentation summarizing learnings and contributions during the tenure or when needed.

• Contribute ideas and suggestions for improving the Integrity Unit's processes and activities.

• Stay update on the new developments in the field of integrity and compliance.

3) JOB REQUIREMENT

• Bachelor’s Degree in Science, Risk Management, Governance, Law (LLB), Finance, Business Administration or Diploma in related field.

• Professional certifications like a Certified Integrity Officer (CeIO), Certified Risk Professional (CRP), or specialized programs such as the Certificate in Compliance will be an added advantage.

• More than five (5) years of working experience in the existing company.

• Strong interpersonal skills in risk assessment capabilities.

• Strong people skills and proficient communication skills.

• Sound understanding of regulatory guidelines and law.

• High levels of commitment, well organised and able to work independently.

• High levels of integrity and ability to maintain confidentiality.

• Good analytical skills to measure quantitative and qualitative findings. Eager to learn if do not possess qualitative analytical skills.

• Demonstrate proficient Malay and English language skills.

• Display pleasant, polite and patient character.