Print Marketing Executive Assistant

Print Marketing Executive Assistant

Description -

About The Role

We are seeking an exceptional Executive Assistant to support two directors at the heart of our Print Marketing leadership team, helping drive strategy and execution at one of the world’s leading technology companies.

Main responsibilities

• Provide right-hand support to two Print Marketing Directors, coordinating priorities across both agendas
• Safeguard leadership time by independently managing complex calendars, priorities, and inboxes across multiple time zones
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visas
• Prepare briefing materials, presentations, agendas, and meeting follow-ups
• Act as a trusted contact for internal and external stakeholders, including senior cross-functional partners and global teams
• Lead operational projects for the Print Marketing team, including in-person events and staff meeting agendas and logistics
• Strengthen team culture and engagement by co-leading events, offsites, and milestone celebrations

What We're Looking For

• 3–5+ years of experience supporting Directors, VPs, or senior leaders in a large corporation, technology company, or fast-paced marketing environment
• Able to thrive in dynamic, matrixed environments with ambiguity and changing priorities
• Highly organised and proactive, with the ability to anticipate needs
• Strong judgement and prioritisation skills, with a clear sense of what requires immediate action and what can wait
• Excellent written and verbal communication skills in English
• Discretion and sound judgment in handling confidential and sensitive information
• Solutions-focused, raising issues alongside practical recommendations
• Committed to fostering strong team culture, engagement, and performance

Technical Proficiencies

• Proficiency in Microsoft Office, including Excel and PowerPoint
• Familiarity with collaboration and visual tools such as Figma and Miro is a plus
• Working knowledge of AI productivity tools (e.g. Microsoft Copilot) is a plus
• Professional fluency in English required; additional languages a plus

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence

Preferred Certifications
NA

Knowledge & Skills

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Supply Management
• Travel Arrangements
  
  Disclaimer
  • This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. Sounds like you?

Apply and let’s have a talk!

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (Spain)

Travel -

Relocation -

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"