After School Program Specialist

The City of Oxnard’s Cultural and Community Services Department is seeking a dedicated After School Program Specialist to join the Recreation Division. The ideal candidate will bring strong leadership, technical, and customer service skills, along with a passion for supporting youth and delivering high-quality recreational programming. 

The After School Program Specialist supports the Oxnard Scholars and Hueneme SHINE After School Programs, helping create engaging, safe, and enriching experiences for the youth. There is an immediate vacancy within the Hueneme SHINE After School Program. 

WHAT YOU'LL DO:

• Coordinates after-school programming at designated school site

• Reports to the Recreation Analyst and Supervisor overseeing the program

• Communicates daily with site instructors, office staff, administration, teacher Liaison, parents, and students

• Plans, organizes, and directs the operation of the program based on specific program expectations and essential standards

• Exercises supervision over students, after-school program instructors, and volunteers

• Sets clearly defined program expectations and creates a positive, fun, safe, and active program environment for students

• Ensures staff apply appropriate behavior management and discipline techniques at all times and assists the staff in solving discipline concerns. 

• Attends regular meetings with designated school site principal, District liaison, District Admin, and City program management

• Attends regularly scheduled meetings with fellow program specialists and City program management

• Attends professional development sessions facilitated by District personnel and/or City of Oxnard personnel

• Collects data from students, staff, and parents for assessment and evaluation purposes

• Performs other related duties as assigned, based on the needs of the school district and assigned school site

PAYROLL/CLASSIFICATION TITLE: 
Cultural and Recreation Services Specialist 

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Cultural and Recreation Services Technician, Senior in that it provides the planning, coordinating, implementing and evaluating of an assigned program and related resources.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
May serve as lead worker, assigning work and monitoring work completion; or may supervise paraprofessional and/or support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Maintains communication with the public and/or program stakeholders by providing program-related information, program guidance and by responding to requests and inquiries.

• Plans, coordinates, oversees and administers programs and services; monitors program performance, procedural compliance, status and outcomes; reviews and resolves issues and conflicts; provides recommendations and implements approved program enhancements.

• Monitors and tracks program statistics related to area of assignment; prepares reports and provides program updates; completes and submits required forms and related documentation.

• Plans for and maintains program supplies and materials; monitors required resources and initiates purchases of supplies and equipment; monitors program expenditures; maintains documents, files and records.

• May schedule and coordinate volunteer assistance with daily programming; assists with special projects and new program development.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to Oxnard Scholars After School Program may be responsible for:

• Coordinates after-school programming at designated school site

• Reports to the Recreation Analyst and Supervisor overseeing the program

• Communicates daily with site instructors, office staff, administration, teacher Liaison, parents, and students

• Plans, organizes, and directs the operation of the program

• Exercises supervision over students, after-school program instructors, and volunteers

• Enrolls students in the program and monitors enrollment/attendance daily, and adheres to attendance policies and guidelines

• Maintains students' registration and health information and digital files of Federal Program Monitoring (FPM) documents

• Completes attendance and meal count reports for OSD Child Nutrition Services, as well as flyers, parent letters, and site newsletters

• Sets clearly defined program rules and creates a positive, fun, safe, and active program environment for students

• Organizes parent orientations to teach parents program policies and student nights to showcase work and celebrate accomplishments

• Attends regular meetings with designated school site principal, ASP liaison, OSD Admin, and City program management

• Attends bi-monthly meetings with fellow program specialists and City program management

• Attends professional development sessions

• Keeps records and tracks City program instructor Signs in/out sheets daily, as well as completes an individual timesheet

• Performs other duties of a similar nature and level as assigned.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION/EXPERIENCE:

• High School Diploma or GED and three (3) years of related experience equivalent to a Recreation Aide/After School Program Instructor for the City of Oxnard in area of assignment and pass the para-educator exam. 
  OR 

• Associate’s degree (or 60 units) in a related field, and one (1) year of related experience equivalent to a Recreation Aide/After School Program Instructor for the City of Oxnard in area of assignment and pass the para-educator exam. 

NOTE: To qualify for the educational incentive benefit, candidates must possess a degree level of Bachelor's or above.

LICENSING/CERTIFICATIONS:

• Some positions may require the possession of or ability to obtain a valid Class C California driver's license
• Valid First Aid/Cardiopulmonary Resuscitation (CPR) certification within six (6) months of hire

OTHER REQUIREMENTS: 

• Must be able to effectively communicate in English, both orally and in writing

• Negative TB test upon receiving employment offer 

APPLICATION PROCESS: 

• Submit NEOGOV/Government Jobs online application. 

• Complete and submit responses to the supplemental questions, if required. 

• Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Cultural and Community Services Department. 

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation.

UNION MEMBERSHIP: 
Positions in this classification are represented by the Service Employees International Union (SEIU).

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.  

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION: 

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or the Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify. 

If you have any questions regarding this recruitment, please contact Vivian Morales at [email protected]. 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.