Upper School Registrar

Description

The Upper School Registrar serves as a key steward of student academic records and helps ensure that the school’s academic processes are accurate, organized, compliant, and supportive of students and families along with supporting the needs of the office of the Upper School Principals.

The Upper School Registrar is a position requiring a calling to use God-given talents to further the Kingdom of God.  The Upper School Registrar is expected to be a minister to the OCS community through actions, speech, attitude, and prayer, as they point students to Christ.

Essential Function: 

• Student Records: Maintain accurate and confidential academic records, including enrollment information, grades, completed non-OCS coursework, credits, transcripts, and graduation requirements for all Upper School students.
• Cumulative Files: Responsible for uploading and maintaining all Upper School student cumulative records in SCRIBS platform. 
• Graduation & Academic Progress: Monitor credits and graduation requirements, helping identify discrepancies or concerns before they impact a student’s ability to progress or graduate in coordination with the Student Care office.
• Transcripts & Documentation: Prepare and process official transcripts, records requests, enrollment verification, and documentation for colleges, other schools, and families.
• Compliance & Reporting: Ensure records and academic processes comply with school policies, accreditation standards, course codes, state requirements, and applicable privacy regulations.
• Bright Futures: Responsible for entering all data as it pertains to Bright Futures for our students including but not limited to service hours, courses, transcripts, etc.
• Grade Books: Serve as the point of responsibility and reference for Renweb for teachers in terms of grade book settings, reports, etc. 
• Collaboration: Work closely with administration, counselors, teachers, admissions, students, and parents to ensure academic information is communicated clearly and accurately.
• Academic Marketing: Work closely with administration to assist the Communications team with all relevant academic marketing data, slides, etc. to enhance the academic mission of OCS. 
• Administration: Work closely with the Upper School Principal (s) to maintain a high level of service to students, families, and teachers through scheduling meetings, answering questions, and serving as a liaison between principals, students, parents, and faculty. 
• Christian Mission: Approach records, policies, and interactions with integrity, compassion, confidentiality, and a service-oriented mindset, recognizing that even administrative work contributes to the school’s broader mission of caring for and developing students.

Supplemental Functions:

• Upper School Administration: Assist in the planning and execution of all Upper School activities and events at the discretion of the Principal. 
• Other duties, as assigned.

Required Personal Qualities:

The employee shall: 

1. Be a mature believer and disciple-maker of Jesus Christ. 
2. Agree with and actively promote the school’s Statement of Faith.
3. Strive to model Christ in attitude, speech, and actions both in and out of school to students, parents and fellow employees. 
4. Agree with and adhere to the OCS Lifestyle Statement. 
5. Have the spiritual maturity, academic abilities, and personal leadership qualities to equip students to transform the world for Christ and His kingdom.

Additional Personal Qualities: 

The employee shall:

1. Demonstrate strong leadership presence, enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, and perseverance.
2. Meet everyday stress with emotional stability, objectivity, and optimism.
3. Have a strong command of the English language in both verbal and written communication.
4. Respectfully submit and be loyal to constituted authority. 

Work Environment:

XOffices   XClassrooms  _Outdoors   _Community  

_All facilities including roof and crawl spaces   _Other:___________________________

Physical Demands:

_Walking/Standing              X Lifting/Moving (number of pounds 25)  _Stretching

_Exposure to cold/Heat  X Talking/hearing  X Vision (close and distance)

_Bending/climbing  _Other

* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Preferred Education Requirement: College Degree Preferred

Years of Experience: 2-3 years of administrative experience