Research Administration Intern

OVERVIEW

JOB TITLE: Office of Research / Research Administration Intern

LOCATION: St. Paul Campus 

PAY RATE: $16.50/hour

HOURS:Average of 10 hours/week with some remote work, regular meetings and occasional in-person activities as needed

JOB SUMMARY:

The University of St. Thomas is seeking two interns to support the Office of Research. This position is part of the University’s NSF GRANTED-funded Research Administration Internship Program, which is designed to introduce students to the field of research administration and help develop the next generation of professionals who support research, scholarship, institutional partnerships, compliance, and sponsored projects in higher education. 

Position Overview The Research Administration Intern will work with staff on projects that support proposal development, post-award management and compliance. The intern will play a key role in organizing institutional knowledge, enhancing communication with faculty, and developing resources that streamline the research process for Principal Investigators (PIs). 

In addition to office-specific tasks, the intern will participate in approximately 1–2 hours per week of programmatic activities through the Research Administration Internship Program, including weekly cohort meetings, training modules, and discussions with research administration professionals. 

Responsibilities may include:

• Information Architecture: Setting up and organizing a SharePoint site for Sponsored Programs, including creating structured folders for PIs and migrating/organizing past award documents. 
• Communications: Assisting with the development and distribution of a regular newsletter to PIs to highlight upcoming trainings, new requirements, and office updates. 
• Compliance Support: Managing compliance-related communications and maintaining/updating internal tracking spreadsheets to ensure institutional and federal requirements are met. 
• Resource Development: Researching research administration materials from peer institutions to adapt into internal checklists, quick guides, and "how-to" resources for various phases of the research process. 
• Proposal Support: Assisting with the organization of proposal materials, templates, boilerplate language, and supporting documents. 
• Professional Development: Completing training materials related to research administration, ethics, and higher education research support. 
• Programmatic Participation: Participating in a weekly intern cohort meeting and preparing an end-of-semester project or presentation related to the internship experience. 

 

Program Context

This position is part of a grant-funded internship program focused on research administration workforce development. Research administration includes the many professional roles that support research and scholarship at colleges and universities, including proposal development, grant administration, compliance, research ethics, contracts, policy, finance, and research communication. 

QUALIFICATIONS

Candidates should demonstrate interest in one or more of the following areas: 

• Higher education administration 
• Research administration or proposal development 
• Public administration or program coordination
• Information organization and synthesis 
• Writing, editing, and professional communication 

The successful candidate will be organized, dependable, detail-oriented, and able to communicate clearly in writing. Strong research and project-tracking skills are especially valuable. Experience summarizing complex information for a professional audience is a plus. Training and guidance will be provided. 

Please submit a resume and brief cover letter describing your interest in the position and any relevant experience with research, writing, project coordination, or higher education. 

ELIGIBILITY

To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas. 

 

The University of St. Thomas is an Equal Opportunity Employer, including disability and protected veteran status.