Commissions/T&E Administrator

Job Description

Overview:

The Commissions/T&E Administrator plays a critical role in supporting operational accuracy and compliance across commission processing, travel and expenses (T&E), and company car administration. The role requires strong attention to detail, effective stakeholder collaboration, and confidence working across multiple entities and service providers.

Job Responsibilities:

The role holder will be expected to be responsible for the following:

Commission Calculations

• Take full responsibility and accountability for the accurate calculation of sales commissions across all company entities.
• Prepare and deliver monthly and quarterly commission calculations in line with approved commission plans.
• Work closely with Business Leads and relevant stakeholders to ensure the latest commission structures, amendments, and approvals are correctly reflected.
• Maintain clear audit trails and supporting documentation for all commission calculations.
• Identify discrepancies or issues and proactively resolve them in collaboration the business teams
• Work with BI teams to maintain databases
• Run weekly/monthly/quarterly commission statements for all businesses as required

Travel & Expenses (T&E)

• Partner with the Global Business Services (GBS) organisation and outsourced service provider to ensure expense claims are processed accurately and in compliance with VAT requirements.
• Act as a point of contact for T&E-related queries, providing guidance to employees where needed.
• Support continuous improvement of T&E processes, ensuring accuracy, efficiency, and compliance.

Company Car Scheme Administration

• Administer the end-to-end company car scheme, including vehicle renewals, repairs, and returns.
• Co-ordinate with Alphabet (company car service provider) to manage day-to-day queries and operational requirements.
• Arrange hire cars as required and ensure minimal disruption to business operations.
• Manage the administration of fines, congestion charges, and related costs, ensuring timely resolution and appropriate recharging where applicable.
• Maintain accurate records and ensure compliance with company policy.

This role is extremely varied; therefore, the job description is not exhaustive and the role holder will be required to participate in other duties as required by the business.

Job Skills & Experience Required:

To succeed in this role, you will need the following:

Qualifications:

• A Level or equivalent standard of education.
• The Henry Schein suite of training associated with this role, provided upon commencement of employment

Experience:

Essential

• Proven experience in an administrative or co-ordinator role, ideally within a multi-entity or complex organisation.
• Strong numerical accuracy and confidence working with calculations and data.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong stakeholder management and communication skills.
• High attention to detail with a proactive, problem-solving mindset.
• Advanced excel skills

Desirable

• Experience supporting commission calculations or incentive schemes.
• Knowledge of T&E processes and VAT treatment.
• Experience administering company car schemes or working with external service providers.
• Familiarity with finance systems and Excel.

Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.