Subcontracts Manager

Who We Are: AM Pierce & Associates, Inc. (AM Pierce) and Applied Technologies Group, Inc. (ATG), a wholly owned subsidiary of AM Pierce and Associates, a small business providing Engineering & Research, Cyber, C5ISR, Program & Acquisition Management services and solutions to a diverse government and industry client base. AM Pierce is a woman-owned small business. We are a stable and growing company who offers our employees a rich benefits package, supportive and flexible work environment, and the opportunity to work with experts in their field.

The Position: We are seeking a highly experienced Subcontracts Manager to lead Subcontracts.

Salary: The estimated salary range for this position is $115,000 - $165,000 annually, based upon an individual's level of experience, skillset, and education. The range that is given is an estimate. At AM Pierce & Associates, it is our goal to provide equitable compensation to all employees.

The Location: California, MD (AM Pierce Corporate Headquarters)

The Work Environment: Remote (US Only)

The Description:

The Subcontracts Manager is responsible for the management, administration, and oversight of all subcontracting supporting federal and Department of Defense/War (DoD/W) programs. This position provides leadership throughout the subcontract lifecycle, including solicitation, negotiation, award, administration, performance management, modifications, compliance, and closeout.

Duties/responsibilities include:

• Manage the full lifecycle of subcontracts supporting federal and DoD programs.
• Develop, negotiate, award, and administer subcontracts in accordance with applicable company policies, FAR, DFARS, and other applicable federal acquisition requirements, regulations, and laws.
• Lead and support NDAs, TAs, RFIs/RFQs/RFPs, and Kick-offs with subcontractors and collaboratively with other areas of the company.
• Review subcontractor proposals, terms and conditions, pricing, statements of work, and supporting documentation.
• Lead subcontract negotiations and establish appropriate contractual terms, deliverables, milestones, payment terms, and performance requirements.
• Monitor subcontractor performance with the internal technical lead on Program, including, but not limited to cost, schedule, technical performance, deliverables, and subcontract compliance.
• Administer subcontract modifications, amendments, claims, disputes, and other subcontract actions, including closeouts.
• Maintain complete and accurate subcontract files and documentation in accordance with company policies and applicable regulatory requirements.
• Support internal, customer, government, and third-party audits and reviews.
• Coordinate with internal departments (Finance, Program Management, HR, Security, etc.) to ensure subcontract compliance.
• Leads and participates in responding to internal and external requests for information, investigations, audits, and contract closeout activities.
• Leads and participates in the company's Contractor Purchasing System Review (CPSR) readiness and ongoing compliance, to include, but not be limited to CPSR preparation, documentation, corrective actions, purchasing system controls, and internal audits.
• Evaluate subcontractor compliance with applicable contract requirements.
• Identify subcontract compliance and business risks and develop mitigation strategies.
• Provide guidance and mentorship to the company.
• Establish and maintain effective working relationships with subcontractors and internal stakeholders.
• Ensure subcontract administration practices are consistent with applicable regulations, laws, Directives, Memorandums, company policies, etc.

Required Clearance, Education, and Experience:

• Clearance: Should have the ability to obtain a DoD Secret Clearance, if needed.
• Education: Bachelor's degree (four-year degree) in Business Administration, Finance, Accounting, or a related field.
  • Minimum of 10 (ten) years of professional experience in subcontracts management and administration.
  • Minimum of 5 (five) years of experience managing subcontracts.
• Experience:
• Demonstrated experience supporting DoD and/or other federal government contracting environments.
• Demonstrated experience leading and/or supporting Contractor Purchasing System Review (CPSR) activities and maintaining an effective purchasing/subcontract management system.
• Strong knowledge and familiarity with the law, FAR, DFARS, other Supplements, and federal acquisition processes.
• Strong knowledge and familiarity with all federal contract types: Fixed Price (FP), Labor-Hour (L-H), Time & Materials (T&M), and Cost-Reimbursable.
• Familiarity with General Services Administration (GSA), Multiple Award Schedules, and Blanket Purchase Agreements (BPAs).
• Strong attention to detail and organizational skills.
• Clear, professional written and verbal communication skills for interacting with Customers, both internal and external.
• Familiarity with Cost Accounting Standards, cost allowability rules and regulations, Service Contract Labor Standards (SCLS), and Truth in Negotiations Act.
• Serve as a point of contact for routine subcontract questions from internal and external stakeholders.
• Coordinate with Program/Project Management and Finance/Accounting to support resolution of subcontractor invoice discrepancies.
• Other duties as assigned.

Required Skillset:

• Strong ability to manage multiple priorities in a deadline-driven environment.
• Analytical mindset with problem-solving aptitude.
• Ability to analyze simple to multifaceted issues, focus on researching relevant information, provide an accurate assessment or conclusion based on researched information.
• Ability to meet short term needs while attending to long term business issues and needs.
• Team-oriented with a willingness to learn and take initiative in a proactive manner.
• High level of integrity, ethics, and discretion when handling sensitive information.
• Proficient with Deltek CostPoint Procurement Module.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Preferred Skillset:

• Strong exposure to or familiarity with Contract/Subcontract Management Lifecycle Software.
• Familiar with Microsoft SharePoint.

Preferred:

Certifications:

• National Contract Management Association (NCMA) Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), and/or Subcontracting Fundamentals Certificate.
• Institute for Supply Management Certified Purchasing Manager (CPM) or similar.

Travel:

• On some occasions, the employee may be required to drive to offices or buildings near the work site. In rare occasions, travel may be required.

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AM Pierce & Associates, as well as its subsidiaries, invests in its employees beyond just compensation. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. AM Pierce & Associates, as well as its subsidiaries, also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including:

• Medical, Dental and Vision Insurance
• Life and Accidental Death & Disability Coverage
• Traditional 401(k) and ROTH 401(k) Retirement Plans
• Paid Time Off and Holidays
• Professional Development Opportunities
• Incentive Programs, Awards and Recognition
• Employee Assistance Program
• Will Preparation
• Identity Theft Protection & Legal Support
• Referral Program
• Voluntary Accident, Critical Illness, and Hospital Indemnity Coverage
• Pet Insurance
• Norton Life Lock
• HSA and FSA plans

The specific program and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, Full or Part-time status, and the applicability of collective bargaining agreements.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. AM Pierce & Associates, as well as its subsidiaries may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

AM Pierce and Associates, Inc. and Applied Technologies Group, Inc., a wholly owned subsidiary of AM Pierce and Associates, Inc., are Equal Opportunity Employers. It is the policy of AM Pierce & Associates, Inc. and Applied Technologies Group, Inc. not to discriminate or allow the harassment of employees. All applicable laws are followed to ensure all qualified applicants are employed, and employees are treated during employment, without regard to their sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable federal, state, local, or international law.

If you require reasonable accommodations to apply for a position with AM Pierce & Associates, as well as its subsidiaries, through its online applicant system, please contact AM Pierce & Associates Human Resources Department at (240) 718-3800 or email us at [email protected].

If your background meets the qualifications of the position, please submit your resume and salary requirements to [email protected] or submit an application online.

AM Pierce & Associates, as well as its subsidiaries, verifies employment eligibility through E-Verify.

This is a management position.