Retail Leasing Administrator

A leading organisation is seeking an experienced Retail Leasing Administrator to provide comprehensive administrative support across the full retail leasing lifecycle. This role is ideal for a highly organised and proactive individual with solid retail property leasing experience, strong stakeholder skills and an excellent eye for detail.

Responsibilities:

• Monitoring lease expiry schedules and proactively identifying upcoming renewals.
• Preparing accurate lease calculations, renewal proposals, new deals and documentation for new developments.
• Reviewing lease agreements for accuracy before distribution to tenants.
• Preparing supporting documentation for lease renewal and approval processes.
• Tracking renewals, applications and leasing transactions from initiation through to conclusion.
• Managing tenant applications, including KYC, FICA and credit-check requirements.
• Maintaining an accurate and up-to-date lease register and ensuring lease documentation is correctly filed.
• Following up with tenants regarding applications, supporting documentation, negotiations, deposits and lease agreements.
• Liaising with Property Managers, Asset Managers, Fund Managers, Legal teams and other stakeholders regarding outstanding approvals.
• Supporting tenant onboarding, relocations and new development leasing activities.
• Assisting with commission tracking, leasing progress reports and occupancy targets.
• Resolving leasing-related queries within agreed timelines and escalating matters where required.

Requirements:

• Grade 12 (Matric).
• A minimum of 3 years' experience in a Property Retail Administrator or similar role.
• Proven experience in retail leasing administration and contracts.
• A solid background in property leasing.
• A good understanding of FICA and KYC requirements.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience working with property management systems such as PIMS or MDA.
• Excellent numerical accuracy and attention to detail.
• Strong communication, interpersonal and negotiation skills.
• Excellent organisation, planning and time-management capabilities.
• The ability to manage multiple deadlines and perform effectively under pressure.
• A professional, reliable and proactive approach when dealing with tenants and internal stakeholders.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.

Application Unsuccessful Disclaimer:

If you do not receive feedback within two weeks of your application, please consider it unsuccessful. Keep an eye on our website and other career sites for future opportunities.

REF: NJ01